What are the responsibilities and job description for the Administrative Assistant position at Northern VA Community College?
This position is in-person at NOVA AN location.
This position supports the Administrative Services department by staffing the reception area and managing daily office tasks. The receptionist will provide high-level customer service to staff, visitors, students and occupants of the College’s facilities. Additionally, this position will organize and maintain filing systems for the Administrative Services department and route official requests for departmental approval.
Duties and Task include:
- Overseeing the daily meetings schedule
- Maintaining conference rooms, greeting guests, distributing mail and responding to email.
- Departmental support will involve assisting the Office of Risk Management with obtaining and filing claim documentation, data entry, submitting work orders, submitting supply orders and payment requests, and performing electronic receiving as necessary.
- Managing administrative tasks spanning a variety of departmental programs, including but not limited to risk management, leased operations, inventory and receiving.
- The administrative assistant will provide high-level customer service in a professional business environment and must be comfortable utilizing a multitude of computer software programs to perform daily tasks.
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
- Excellent interpersonal communication skills and ability to deal tactfully with people.
- Ability to build and maintain cooperative and collaborative relationships with colleagues.
- Strong verbal and written communication skills.
- Excellent organizational skills.
- Great attention to detail.
- Ability to manage time and prioritize tasks efficiently.
- Proficient in emailing, typing, scheduling, note-taking and other basic administrative duties.
- Basic knowledge of standard office and administrative tools and equipment.
- Self-motivated individual with the ability to work independently.
Required Qualifications:
- Experience working in an office environment.
- Experience in Microsoft Office Suite.
- Experience using Microsoft Excel to enter, organize and analyze data.
- Customer service experience.
- Experience working with Virginia State procurement (eVA), accounts payable, accounts receivable processes and policies.
- Proficient in spreadsheet development and utilizing advanced Microsoft Excel functions.
- Experience working with Oracle-based applications, such as Peoplesoft AIS.
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Salary : $18
