What are the responsibilities and job description for the Assistant Vice President, Financial Aid and Compliance position at Northern VA Community College?
Posting Summary
Working Title
Assistant Vice President, Financial Aid and Compliance
Role Title
12 month - Administrative - In
Role Code
01123-FP
FLSA
Exempt
Pay Band
00
Position Number
280FA003
Agency
Northern VA Community College
Agency/Division
NV280-Office of Student Services
Work Location
Fairfax County - 059
Hiring Range
Hiring range is $135,000 to $155,000. Starting salary is commensurate based on experience, education and other qualifications appropriately related to the position within the specified hiring range.
Emergency/Essential Personnel
No
EEO Category
A-Official or Administrator
Full Time or Part Time
Full Time
Does this position have telework options? -Telework options are subject to change based on business needs-
Does this position have a bilingual or multilingual skill requirement or preference?
Work Schedule
The work schedule is Monday to Friday, 8:30 AM to 5:00 PM, with additional hours as required to meet business needs.
Sensitive Position
No
Job Description
General Description: The Assistant Vice President of Financial Aid and Compliance reports to the Vice President of Student Affairs and provides leadership in ensuring the timely and compliant administration of financial aid processes. This role oversees quality assurance, compliance, and strategic analysis of financial aid operations. The Assistant Vice President serves as the primary liaison between the Financial Aid Office and other key departments, including Financial Services, the Controller’s Office, the College Registrar, Admissions, and Enrollment Services. The incumbent is responsible for ensuring adherence to federal, state, and institutional regulations, managing audits, maintaining financial aid policies, and overseeing financial aid technology systems.
Duties and Tasks:
Duties and Tasks:
- Lead and manage compliance efforts related to federal, state, and institutional financial aid programs, ensuring adherence to regulations such as the Higher Education Authorization Act (HEOA), Family Educational Rights and Privacy Act (FERPA), Gramm-Leach-Bliley Act (GLBA), and Truth in Lending Act (TILA).
- Oversee financial aid quality assurance activities, including internal and external audits, program reviews, and policy updates.
- Collaborate with the Controller’s Office on financial aid operations, including student account management, general ledger reconciliation, tuition remission, direct and campus-based loan management, and financial aid disbursement processes.
- Develop, implement, and maintain institutional financial aid policies and procedures to ensure compliance with evolving federal and state regulations.
- Monitor and manage the submission of all mandatory financial aid reporting requirements, including the Fiscal Operations Report and Application to Participate (FISAP), Annual Operating Report (AOR), and other federal and state reports.
- Oversee financial aid technology systems, including PeopleSoft Student Financial Services, ensuring software updates, testing, and data security compliance.
- Conduct regular evaluations of IT processes related to financial aid operations, such as self-service portals, security management, and system updates.
- Develop strategic analysis and reporting tools to track tuition revenue trends, institutional aid, loan programs, and financial projections.
- Assist the Vice President of Student Affairs in evaluating organizational structure, improving service delivery, and identifying trends that impact financial aid policies and procedures.
- Ensure proper management of federal and state financial aid programs, including Virginia State G3 program administration, private loan management, and institutional scholarships.
- Supervise and develop staff, ensuring adequate training, performance management, and professional development opportunities.
- Serve as the primary point of contact for external regulatory agencies, financial aid program auditors, and compliance officers.
- Perform other related duties assigned to support financial aid and compliance functions.
- Makes regular requests from employees for updates and input on college decisions and share feedback with supervisors for inclusion in the NOVA Brief.
Employees must reside in Virginia, Maryland, or the District of Columbia.
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
KSAs:
- Extensive knowledge of federal, state, and institutional financial aid regulations, including Title IV, FERPA, HEOA, GLBA, and TILA.
- In-depth understanding of financial aid programs (grants, loans, work-study, institutional aid) and their impact on student enrollment and success.
- Ability to ensure compliance with federal and state regulations, oversee audits and internal controls, and mitigate financial risks.
- Knowledge of student information systems (e.g., Banner, PeopleSoft), financial aid management systems, and automation tools.
- Knowledge of institutional financial planning, proficiency in tuition revenue modeling, enrollment trends, and cost analysis related to financial aid disbursement, and compliance reporting (IPEDS, FISAP, NSLDS, etc.).
- Understanding of how financial aid interacts with other institutional functions such as enrollment, registrar, and finance.
- Awareness of best practices in financial literacy, debt management, and student support services.
- Experience managing financial aid packaging, verification, disbursement, and reconciliation.
- Ability to supervise, train, and develop financial aid professionals to meet departmental goals.
- Ability to communicate complex financial aid concepts to students, parents, faculty, and senior leadership.
- Ability to clearly convey financial aid policies to students, staff, and external agencies.
- Strong integrity in managing sensitive financial data and ensuring compliance.
- Proficiency in analyzing financial aid data, identifying trends, and making data-informed decisions.
- Ability to manage challenges such as regulatory changes, appeals, and financial aid fraud detection.
- Strong analytical skills to troubleshoot issues and ensure compliance with complex regulations.
- Strong organizational skills to oversee multiple projects, audits, and system implementations.
- Experience in optimizing financial aid software, security, and self-service portals.
Required Qualifications:
- Master’s degree in Higher Education Administration, Business Administration, Finance, or in a field appropriately related to the position. Qualifying degree must have been awarded by and/or completed with a regionally accredited institution.
- Extensive progressive experience in financial aid administration, compliance, or student financial services in a higher education setting.
- Extensive knowledge of federal and state financial aid regulations and compliance standards.
- Experience with financial aid management systems, preferably PeopleSoft or a similar enterprise system.
Additional Considerations
Additional Considerations:
- Experience managing financial aid technology systems, including troubleshooting and implementation of software patches.
- Familiarity with Virginia State financial aid programs, including the G3 program.
- Certified Financial Aid Administrator (CFAA) credential or similar professional certification.
- Experience with institutional budgeting, financial modeling, and tuition revenue analysis.
Operation of a State Vehicle
No
Supervises Employees
Yes
Required Travel
N/A
Posting Detail Information
Posting Number
FAC_1619P
Recruitment Type
General Public - G
Number of Vacancies
1
Position End Date (if temporary)
Job Open Date
04/15/2025
Job Close Date
05/15/2025
Open Until Filled
Agency Website
Contact Name
Email
Phone Number
Special Instructions to Applicants
Additional Information
Northern Virginia Community College (NOVA) is the largest public institution of higher education in the Commonwealth of Virginia and one of the largest community colleges in the nation. NOVA enrolls nearly 75,000 students on its six campuses in Alexandria, Annandale, Sterling, Manassas, Springfield, and Woodbridge, as well as through NOVA Online and high school dual enrollment programs. The College offers more than 100 affordable associate degree and certificate programs to help our students reach their academic and professional goals in some of the most in-demand careers.
At NOVA, we are deeply committed to fostering an inclusive community for all students, faculty, and staff, and our diverse workforce is representative of this commitment. To this end, we encourage all applicants seeking to add value through their diverse backgrounds, experiences, and interests to consider employment opportunities with NOVA. To learn more about NOVA’s commitment to inclusive excellence, please visit At a Glance | Northern Virginia Community College.
NOVA offers eligible employees a benefits package that includes a comprehensive health and dental insurance program, generous paid leave, deferred compensation plans, paid parental leave, state employee discounts, and a solid and secure retirement program.
We strive to ensure our employees have tools and development opportunities to support and promote NOVA’s mission. For more information about NOVA and its programs and services, please visit our website at
The security of our students, faculty, and staff is very important at NOVA. Please take a moment to review NOVA’s Annual Security Reports.
Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement
The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Salary : $135,000 - $155,000
