What are the responsibilities and job description for the Associate Director, Business and Contract Operations position at Northern VA Community College?
Posting Summary
Working Title
Associate Director, Business and Contract Operations
Role Title
Gen Admin Manager I
Role Code
19223-FP
FLSA
Exempt
Pay Band
05
Position Number
28000103
Agency
Northern VA Community College
Division
NV280-VP Administration
Work Location
Fairfax County - 059
Hiring Range
$90,000 - $110,000
Emergency/Essential Personnel
No
EEO Category
B-Professional
Full Time or Part Time
Full Time
Does this position have telework options? -Telework options are subject to change based on business needs-
Yes
Does this position have a bilingual or multilingual skill requirement or preference?
Work Schedule
Monday through Friday, 8:30AM to 5:00PM.
Eligible for one day telework following successful completion of probationary period and approval of supervisor.
Eligible for one day telework following successful completion of probationary period and approval of supervisor.
Sensitive Position
No
Job Description
General Description:
The Associate Director of Business and Contract Operations will oversee the planning and leasing of space as well as associated timelines and logistics. This position will lead the review of operational policies and processes within the Material Management department and will provide liaison functions with central management, campus departments, and assist with communicating and supporting various services offered through the VCCS Shared Services Center.
Duties and Tasks:
The Associate Director of Business and Contract Operations will oversee the planning and leasing of space as well as associated timelines and logistics. This position will lead the review of operational policies and processes within the Material Management department and will provide liaison functions with central management, campus departments, and assist with communicating and supporting various services offered through the VCCS Shared Services Center.
Duties and Tasks:
- This position provides direct support to the Director of Material Management and is responsible for managing the hiring, training, process management, and policy compliance matters related to procurement, contracts, sourcing, and lease management.
- This position serves as the liaison between the college community and the shared services center to address escalated concerns, maintain compliance in procurement, and provide end user training.
- This position will assist the Director of Material Management with strategic planning, development, and execution.
- Develops, analyzes and monitors identified metrics for program success;
- Develops strategies to improve customer service.
- Serves on college and system-wide committees.
- Responsible to the Director of Material Management for communication, coordination and collaboration among stakeholders and assists in managing relationships with Executive Management.
- Serves as the backup for the Director of Material Management, as needed.
Special Assignment:
- May be required to perform other duties as assigned.
- May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
KSAs:
- A comprehensive understanding of State policies and procedures and the knowledge to interpret such policy is necessary.
- Ability to analyze and provide recommendations to improve existing procedures and processes to reduce risk of loss/non-compliance or enhance efficiency and effectiveness.
- Ability to communicate information and ideas so others will understand.
- Ability to compile, categorize, calculate, audit and verify information and data.
- Ability to develop constructive and cooperative working relationships with others and maintaining them over time.
- Ability to recognize when something is wrong or is likely to go wrong and appropriately communicate to address the issue.
- Active listening skills in giving full attention to what other people are saying, taking time to understand other’s points of view, and asking appropriate questions.
- Analytical skills and abilities, including experience utilizing MS Excel to create pivot tables, organize data, generate reports, and create complex and nested formulas.
- Communication comprehension skills to understand and interpret written policies and procedures.
- Decision-making skills that consider relative costs and benefits of potential actions to choose the most appropriate action to take.
- Knowledge of principles and procedures for providing customer service including customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
- Knowledge of business and management principles involved in strategic planning, resource allocation, budgeting, leadership techniques, project management and coordination of people and resources.
- Knowledge of process improvement principles.
- Critical thinking skills by identifying and determining alternative solutions and conclusions/approaches to problems.
Required Qualifications:
- Leadership experience in finance, operations, business management, or procurement related field.
- Experience performing contract and /or budget management.
- Previous supervisory experience.
- Experience in purchasing, facilities management, business enterprises, and/or budget sector.
- Experience in operations management.
- Experience providing training to end users
Additional Considerations
- Experience utilizing PeopleSoft SIS, AIS, and HRMS, including utilization of query functions.
- Experience working in the Virginia Procurement System (eVA), performing procurement and receiving functions and generating reports.
- Experience in senior level program administration
- Supervisory experience in a higher education environment.
- Experience in administrative support, customer service management, process improvement, and/or data analysis.
- Experience developing training for end users
- Experience in Lease Management
Operation of a State Vehicle
Yes
Supervises Employees
Yes
Required Travel
Maybe required to travel between NOVA campuses.
Posting Detail Information
Posting Number
CLS_3272P
Recruitment Type
General Public - G
Number of Vacancies
1
Position End Date (if temporary)
Job Open Date
09/03/2024
Job Close Date
12/08/2024
Open Until Filled
No
Agency Website
Contact Name
Email
Phone Number
Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link:
Additional Information
Northern Virginia Community College (NOVA) is the largest public institution of higher education in the Commonwealth of Virginia and one of the largest community colleges in the nation. NOVA enrolls nearly 75,000 students on its six campuses in Alexandria, Annandale, Sterling, Manassas, Springfield, and Woodbridge, as well as through NOVA Online and high school dual enrollment programs. The College offers more than 100 affordable associate degree and certificate programs to help our students reach their academic and professional goals in some of the most in-demand careers.
At NOVA, we are deeply committed to fostering an inclusive community for all students, faculty, and staff, and our diverse workforce is representative of this commitment. To this end, we encourage all applicants seeking to add value through their diverse backgrounds, experiences, and interests to consider employment opportunities with NOVA. To learn more about NOVA’s commitment to inclusive excellence, please visit our website.
NOVA offers eligible employees a benefits package that includes a comprehensive health and dental insurance program, generous paid leave, deferred compensation plans, paid parental leave, state employee discounts, and a solid and secure retirement program.
We strive to ensure our employees have the tools and development opportunities to support and promote NOVA’s mission. For more information about NOVA and its programs and services, please visit our website at
The security of our students, faculty, and staff is very important at NOVA. Please take a moment to review NOVA’s Annual Security Reports.
Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
ADA Statement
The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Salary : $90,000 - $110,000
