What are the responsibilities and job description for the Data Management Specialist position at Northern VA Community College?
Posting Summary
Working Title
Data Management Specialist
Role Title
Info Technology Specialist II
Role Code
39112-FP
FLSA
Exempt
Pay Band
05
Position Number
28000772
Agency
Northern VA Community College
Division
NV280-VP of College Computing
Work Location
Fairfax County - 059
Hiring Range
$80,000 - $90,000
Emergency/Essential Personnel
No
EEO Category
C-Technician
Full Time or Part Time
Full Time
Does this position have telework options? -Telework options are subject to change based on business needs-
Does this position have a bilingual or multilingual skill requirement or preference?
Work Schedule
Monday – Friday, 9-5
Sensitive Position
No
Job Description
General Description:
Reporting to the Data Architect, the Data Management Specialist plays a vital role in ensuring the integrity, accuracy, and accessibility of institutional data. This position is responsible for performing data quality checks, collaborating with stakeholders to maintain and update data dictionaries, and making updates to existing data models through programming and reporting tools. The ideal candidate is detail-oriented, organized, and capable of balancing technical work with stakeholder communication in a higher education environment.
Duties and Tasks:
Reporting to the Data Architect, the Data Management Specialist plays a vital role in ensuring the integrity, accuracy, and accessibility of institutional data. This position is responsible for performing data quality checks, collaborating with stakeholders to maintain and update data dictionaries, and making updates to existing data models through programming and reporting tools. The ideal candidate is detail-oriented, organized, and capable of balancing technical work with stakeholder communication in a higher education environment.
Duties and Tasks:
- Development and support including staff within the CIS group as well as staff and faculty of the College
- Respond promptly to user inquires and/or user requests for services regarding applications and telecommunication connectivity.
- Provide clear and accurate information.
- Communication by either phone, email or in person to help those that need assistance with correcting People Soft data; running SQR report, queries.
- Provide technical support on current programming tools and processes within the IT group.
- Develop queries and provide users with the information they need
- identify customer needs, communicate with them effectively, and follow up to ensure excellent customer service is provided.
- Uses super user access to SIS in order to troubleshoot and research problems for college users in the production system and to test business practices and new applications in the development and test systems
- Conduct regular audits
- Completion of interfaces between college information systems.
- Update existing scripts and queries to extract and transform data to assist in internal and external reporting needs.
- Provide training and support to staff on using and understanding institutional data that is currently being pulled daily
- Participate in cross-departmental meetings to advocate for best practices in data management.
- Stay informed about trends and best practices in data management and higher education.
- Participate in professional development opportunities to enhance skills and knowledge.
- Support data warehouse updates and integration efforts to new source systems as needed.
- Manage and schedule daily feeds to over 20 target databases from source systems
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
KSA’s Requirements
- Ability to conduct regular audits
- Ability to Identify data anomalies and work with relevant departments to resolve issues
- Demonstrated high-level analytical skills involving complex projects that utilize data from multiple sources.
- Ability to complete projects on time and to work with a minimum of supervision and guidance.
- Ability to work on the PC platform and to use applications software, data structures and utilities, operating systems, and communication interfaces within the computing environment.
- Ability to work independently and determine methodology.
- Skilled ability to be logical and detail oriented from requirement analysis to development and testing to ensure error free product solutions are robust and meet user needs.
Minimum Requirements:
- Experience with customer service
- Experience with data management
- Experience with conducting data audits
- Experience using Microsoft Office Suite and related query tools
- Experience in Project Management
Additional Considerations
Additional Responsibilities
- Experience working in a college setting
- Working knowledge/experience using People Soft Student Administration and Oracle SQL
- Experience troubleshooting complex data problems in college information systems
Operation of a State Vehicle
No
Supervises Employees
No
Required Travel
n/a
Posting Detail Information
Posting Number
CLS_3748P
Recruitment Type
General Public - G
Number of Vacancies
1
Position End Date (if temporary)
Job Open Date
04/23/2025
Job Close Date
05/07/2025
Open Until Filled
Agency Website
Contact Name
Email
Phone Number
Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link:
Additional Information
Northern Virginia Community College (NOVA) is the largest public institution of higher education in the Commonwealth of Virginia and one of the largest community colleges in the nation. NOVA enrolls nearly 75,000 students on its six campuses in Alexandria, Annandale, Sterling, Manassas, Springfield, and Woodbridge, as well as through NOVA Online and high school dual enrollment programs. The College offers more than 100 affordable associate degree and certificate programs to help our students reach their academic and professional goals in some of the most in-demand careers.
At NOVA, we are deeply committed to fostering an inclusive community for all students, faculty, and staff, and our diverse workforce is representative of this commitment. To this end, we encourage all applicants seeking to add value through their diverse backgrounds, experiences, and interests to consider employment opportunities with NOVA. To learn more about NOVA’s commitment to inclusive excellence, please visit our website.
NOVA offers eligible employees a benefits package that includes a comprehensive health and dental insurance program, generous paid leave, deferred compensation plans, paid parental leave, state employee discounts, and a solid and secure retirement program.
We strive to ensure our employees have the tools and development opportunities to support and promote NOVA’s mission. For more information about NOVA and its programs and services, please visit our website at
The security of our students, faculty, and staff is very important at NOVA. Please take a moment to review NOVA’s Annual Security Reports.
Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement
The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Salary : $80,000 - $90,000
