What are the responsibilities and job description for the Operations Coordinator position at Northern VA Community College?
Eligible for one day telework following successful completion of probationary period and approval of supervisor.
This position will coordinate and provide analysis of service contracts, Facilities’ Operations Policies & Procedures, and other duties as assigned by Associate Director, Operations. This position will be responsible for compliance, ensure service contracts are structured properly, and proper invoice review process is maintained.
Duties and Tasks:
- Coordinate with campus Building and Grounds facility manager and B&G Contract Administrators to ensure service contracts are properly utilized per PO or contract.
- Reviews service contracts and determines if renewal or extension is in the College’s best interest. Monitors renewal and contract expiration dates and coordinates with Purchasing to ensure contracts do not expire without a replacement.
- Tracks and manages costs of service contracts to comply with budget, Facilities Operations Policies and Procedures
- Analyzes existing contracts available through other entities.
- Coordinates invoice review and approval – routing to chain of command.
- Provides coordination for Operations Policies and Procedures.
- Provides monthly budget reports to the Director of Operations for variances between budgets and expenditures for all campuses.
- Maintains and manages contractor performance Evaluations.
- Maintain Roofing Warranty Information for ALL campuses.
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
- High level analytical reasoning skills, including data and statistical analysis.
- Capable of communicating and expressing ideas clearly and concisely, in both written and oral formats.
- Ability to create and maintain positive customer and stakeholder relationships.
- Ability to performs technical administrative and support service tasks utilizing computer systems.
- Knowledge of business programs, operations, and administrative policies and procedures.
- Highly organized and ability to manage and learn a variety of new tasks, processes, policies, and procedures.
- Self-motivated and ability to work independently with minimal day-to-day supervision.
- Strong interpersonal, verbal, and written communication.
- Demonstrated communication skills and organizational skills with emphasis on accuracy and timeliness of work
- Demonstrated organizational skills with an ability to manage information from multiple sources
- Ability to follow and interpret rules and policies
- Ability to maintain harmonious working relationships with a population of diverse individuals.
- Ability to monitor and analyze budgets and expenditures.
- Data entry skills and ability to develop and interpret reports in text and spreadsheet format.
Required Qualifications:
- Experience working in finance, operations, business management, or procurement related field.
- Experience working with contracts.
- Customer service experience
- Experience working with vendors.
- Experience in office management.
- Experience working on projects.
- Experience working with budgets.
- Experience in Microsoft Office Suite.
- Valid driver’s license and good driving record.
- Experience in working with a Community College
- Experience in writing service contracts including financial assessment.
- Experience working in a Facilities Dept.
- Experience preparing and conducting professional training session on complex business processes.
Employees must reside in Virginia, Maryland or District of Columbia
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Salary : $65,000 - $75,000
