What are the responsibilities and job description for the Executive Coordinator position at Northern Virginia Family Service?
Working at Northern Virginia Family Service (NVFS) means doing work that matters every day because of the difference you will make in the lives of children and families in Northern Virginia. NVFS’ breadth, depth and scope of services offer the resources and support to ensure that everyone in need, at every stage of life, maximizes their potential and fully contributes to a thriving community. At Northern Virginia Family Service (NVFS), we value every team member’s contribution and our collective impact on our clients and the community. NVFS is an equal opportunity employer, E-Verify participant and drug-free workplace.
Join the NVFS Family : Reporting directly to the Chief Executive Officer (CEO), the Executive Coordinator provides executive-level administrative support to the CEO, serving as a liaison with the Board of Directors and primary point of contact for internal and external constituencies as needed. The incumbent must be a proactive, professional, detail-oriented and organized critical thinker, able to easily and successfully balance a variety of responsibilities and priorities. Additionally, this role requires the ability to act both independently and with others across the Agency, conduct research and translate findings into briefing material, and handle highly confidential and sensitive information. The Executive Coordinator plays a crucial role in ensuring smooth flow of operations in a mission-focused and results-driven environment.
Benefits and Compensation : We want you to be well, have work / life flexibility, grow your career with us, and have the resources and support you need. Check out our comprehensive benefit offerings here in support of various dimensions of your wellbeing. The salary for this role ranges from the upper 70s to low 80s.
Essential Job Duties : To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with known disabilities to perform the essential functions.
- Manage day-to-day complex and confidential administrative functions for President / CEO including scheduling and coordinating meetings, conferences, speaking engagements, and other calendar appointments along with meal arrangements, travel accommodations and completing expense reports.
- Coordinate preparation of documents, presentations, reports, and other materials for internal or external purposes and independently review and edit for accuracy, completeness and consistency throughout.
- Act as liaison with Board of Directors, including coordinating all aspects of and attending Board meetings and annual retreat, disseminating information and notices, coordinating meeting dates, recording meeting minutes, maintaining record books, and assisting Board members with travel arrangements and meal planning as needed; develop and maintain Board membership and key contacts database.
- Provide support to Agency leadership in their roles as staff liaison to Board Committees, including scheduling, recording meeting minutes, coordinating preparation of documents, presentations, reports, and other materials.
- Review all correspondence prepared for CEO’s signature to ensure accuracy and completeness, as well as consistency with organizational policies and practices.
- Coordinate Agency and community initiatives in which CEO plays lead role, including meeting scheduling and support, agenda development, preparation and distribution of minutes, reports and materials.
- Proactively prepare and provide CEO with background information and / or briefing materials in preparation for scheduled appointments, meetings, and speaking engagements.
- Manage effective information flow between all levels of CEO’s internal and external contacts on a wide spectrum of Agency’s plans and priorities.
- Draft and prepare routine and non-routine reports, analyses, presentations, and other related written communication for internal or external purposes, independently and as directed by CEO.
- Anticipate challenges and provide solutions proactively to keep operations running smoothly.
- Conduct research on issues relating to human / social services, Board, community relations and legislative / regulatory issues at federal, state and local levels.
- Work directly with senior leadership to facilitate communication and information necessary to facilitate Agency planning and updates.
- Support Leadership Team via meeting logistics preparation and recording meeting minutes as needed.
Qualification Requirements : An individual may obtain skills through a variety of professional, personal, educational, and volunteer experiences. The requirements listed below are representative of the knowledge, skills, and / or abilities required to perform essential job duties.
Additional Requirements :
