What are the responsibilities and job description for the Administrative Assistant /Assistant Meeting Coordinator position at Northpointe Staffing Professionals?
The Assistant Coordinator will be responsible for supporting the coordinators and management staff in handling various administrative tasks to ensure commitments are met on-schedule. In addition, Assistant Speakers Bureau Coordinators may also responsible for :
Responsible for :
Processing sign in sheets, speaker expenses, running reports and managing multiple inboxes.
Maintaining consistent communication with sales representatives, faculty and internal staff if program items prevent closeout
Performing a variety of administrative tasks
Primary Duties and Responsibilities
Database management
Daily phone support up to and including communication with sales representatives and faculty
Run reports to fulfill various requests
Sign in sheet review
Work closely with other team members to ensure successful execution of meetings
Adherence to various policies (i.e. confidentiality, sensitive communication, intellectual property)
Competency Requirements :
Excellent interpersonal, customer service and organizational skills
Exceptional attention to detail
Good oral and written communication skills to successfully manage high phone and email volume
Demonstrate ability to work in a fast-paced environment, changing planning activities and / or multitasking often to meet fluctuating client / company priorities
Ability to work flexible schedules and / or extended hours to meet clients’ business needs
Ability to maintain productivity while performing repetitive planning tasks for 7.5 hours daily
Proficiency in MS-Office, Word, Excel and Google Suite Workspace
Keep a pulse on the job market with advanced job matching technology.
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