What are the responsibilities and job description for the Manager, HR Data and Records Compliance position at NorthShore University HealthSystem?
Manager, HR Data and Records Compliance
The Manager, HR Data and Records Compliance is responsible for ensuring the accurate and efficient management of all HR-related records and data. This includes overseeing the administration of both physical and electronic employee records, ensuring compliance with relevant laws and regulations, and maintaining the integrity of HR data across various systems.
Position Highlights :
Position : Manager, HR Data and Records Compliance
Hourly Pay Range : $42.54 - $65.96. The hourly pay rate offered is determined by a candidate's expertise and years of experience, among other factors.
Location : Skokie, IL
Full Time / Part Time : Full-time
Hours : Monday-Friday, 8 : 00am-4 : 30pm
Required Travel : travel to other Endeavor Health locations will be required (Warrenville, Arlington Heights, etc.)
What you will do : HR Data
Ensure integrity, completeness and continuous improvement of the employee record, including profile, job, work history, required licenses and certifications
Oversee day to day and complex HR transactional processing, high-volume transactions, self-service transactions, workflow and approvals
Ensure all HR transactions are processed accurately and in a timely manner, in compliance with internal policies and external regulations.
Ensure seamless integration of transactional data with Workday and other related platforms.
Identify, implement and maintain opportunities for process improvements in HR transactional workflows and records management, collaborate with HRIS and IT to optimize systems for efficiency and data integrity
Employee Records Management
Supervise the management and maintenance of employee records, ensuring they are accurate, secure, up-to-date, and compliant with all legal and regulatory requirements (e.g., labor laws, data protection).
Manage electronic and paper filing systems to ensure efficiency and security.
Establish and enforce policies for the secure storage, retrieval, and disposal of employee records.
Ensure adherence to confidentiality and data privacy guidelines, safeguarding sensitive employee information.
Stay updated on changes in employment laws and regulations affecting records management
Conduct regular audits of employee records and HR transactions to ensure accuracy and compliance with legal, organizational, and regulatory standards.
Document and report any compliance breaches or issues to senior leadership; Prepare and maintain reports on records compliance status and issues.
Prepare for and support internal and external audits and request for information related to HR transactions and employee records.
What you will need :
Education : Bachelor's degree in Human Resources Management, Business Administration, or related field, required.
Certification : SHRM Certified Professional (SHRM-CP) or Professional in Human Resources - Human Resources Certification Institute (HRCI), preferred
Experience :
5 years of experience in record management, HR compliance or related field, required
Prior experience with electronic records management systems and HRIS software is required
Experience managing a team is preferred
Unique or Preferred Skills :
Ability to work independently and as part of a team
Strong knowledge of employment laws and regulations
Excellent organizational and time management skills
Attention to detail and accuracy
Strong communication and interpersonal skills
Benefits (For full time or part time positions) :
Career Pathways to Promote Professional Growth and Development
Various Medical, Dental, Pet and Vision options
Tuition Reimbursement
Free Parking
Wellness Program Savings Plan
Health Savings Account Options
Retirement Options with Company Match
Paid Time Off and Holiday Pay
Community Involvement Opportunities
Endeavor Health is a fully integrated healthcare delivery system committed to providing access to quality, vibrant, community-connected care, serving an area of more than 4.2 million residents across six northeast Illinois counties. Our more than 25,000 team members and more than 6,000 physicians aim to deliver transformative patient experiences and expert care close to home across more than 300 ambulatory locations and eight acute care hospitals - Edward (Naperville), Elmhurst, Evanston, Glenbrook (Glenview), Highland Park, Northwest Community (Arlington Heights) Skokie and Swedish (Chicago) - all recognized as Magnet hospitals for nursing excellence. For more information, visit www.endeavorhealth.org.
When you work for Endeavor Health, you will be part of an organization that encourages its employees to achieve career goals and maximize their professional potential.
Please explore our website (www.endeavorhealth.org) to better understand how Endeavor Health delivers on its mission to "help everyone in our communities be their best".
Endeavor Health is committed to working with and providing reasonable accommodation to individuals with disabilities. Please refer to the main career page for more information.
Diversity, equity and inclusion is at the core of who we are; being there for our patients and each other with compassion, respect and empathy. We believe that our strength resides in our differences and in connecting our best to provide community-connected healthcare for all.
EOE : Race / Color / Sex / Sexual Orientation / Gender Identity / Religion / National Origin / Disability / Vets, VEVRRA Federal Contractor.
Salary : $43 - $66
