What are the responsibilities and job description for the Transportation Coordinator position at Northwest Christian School?
Job Summary
The Transportation Coordinator will be responsible for planning and coordinating transportation operations, including scheduling, vehicle maintenance, and logistical problem-solving. This role ensures timely and safe transportation for athletic events, field trips, and other school related activities while effectively communicating with drivers, faculty, and staff.
Job Responsibilities
Scheduling & Logistics
- Serve as the primary point of contact for transportation requests and concerns.
- Coordinate and manage transportation for all athletic, field and other school related trips, ensuring timely arrivals and departures by working closely with athletic director, staff and coaches to accommodate needs.
- Assign routes and trips, ensuring drivers are informed of their schedules.
- Communicate with involved parties via email, text, or phone for necessary scheduling and logistics information.
- Distribute fuel cards and keys to drivers as needed, ensuring cards and keys are returned promptly after use.
Supervision & Management
- Oversee and manage bus and van drivers to ensure compliance with schedules and safety protocols.
- Monitor driver performance, address concerns, and provide guidance or corrective actions as needed.
- Provide support drivers in managing student disciplinary issues and collaborate with administrators to develop and implement student corrective action plans.
- Facilitate the hiring and training for new bus and van new drivers.
- Ensure drivers follow all safety regulations, policies, and vehicle maintenance guidelines.
Maintenance & Fleet Management
- Maintain accurate records of transportation schedules, routes, and expenses.
- Address transportation-related issues such as delays, damage, or discrepancies.
- Maintain a comprehensive schedule for vehicle service, inspections and repairs.
Compliance & Safety
- Document and report any transportation incidents and implement preventive measures.
- Ensure compliance with safety regulations, licensing and vehicle registration requirements.
- Complete all DOT filings and reports
- Process driver screenings annually and follow up as necessary.
Education
- High school diploma; associate’s degree preferred
Experience
- Prior experience in transportation coordination, logistics, or fleet management preferred.
- Familiarity with school or athletic event transportation is beneficial
- A Commercial Driver’s License (CDL) is a plus.
Other required Knowledge, Skills, and Abilities
- Proactive approach to minimize delays and disruptions
- Ability to plan and adapt routes based on changing conditions
- Knowledge of vehicle maintenance and compliance requirements
Job Type: Part-time
Pay: $20.00 - $25.00 per hour
Expected hours: 20 – 25 per week
Benefits:
- Employee discount
- Flexible schedule
- Paid time off
- Professional development assistance
Schedule:
- Monday to Friday
Work Location: In person
Salary : $20 - $25
