Accountant

DIVISION: College Operations and Finance

SUPERVISOR: Director of Business Services

QUALIFICATIONS:
Required – Bachelor’s degree
Basic computer skills

Preferred – Bilingual in English and Spanish languages

DESIRED QUALITIES AND CHARACTERISTICS:
1. Strong organizational and communication skills, ability to complete tasks in timely manner with minimal supervision, and demonstrate attention to detail.
2. Ability to manage numerous tasks with frequent interruptions while maintaining accuracy.
3. High level of demonstrated problem solving skills, decision making ability, and self-motivation.
4. High level of demonstrated honesty, integrity, and confidentiality.
5. Ability to work effectively within a team environment.
6. Ability to work with public.

DUTIES/RESPONSIBILITIES:
General Ledger/Business Office
1. Perform general ledger duties including but not limited to: account and department analysis as assigned (LLRC, Campus Store, Residence Halls, etc.).
2. Monitor all bank activity and process ACH files daily.
3. Monitor/re-process outstanding checks.
4. Manage credit card and fuel card programs.
5. Assist in preparing monthly bills for the Board of Trustees approval.
6. Prepare and enter all monthly ACH banking transactions.
7. Enter all various electronic deposits that post to bank account.
8. Assist with high school billing as needed.
9. Assist with monthly statement preparation.
10. Assist with sponsorship processes and sponsorship billing.
11. Process the Weekly Request for Check reviews and process invoices.
12. Process the Continuing Education and LLRC receipting.
13. Prepare year-end audit work papers, as requested by the Director of Business Services and Executive Director of Operations and Finance.
14. Perform various functions in Colleague, particularly with respect to billing and collections.
15. Assist with budget preparation.
16. Assist in helping students at the Business office window, as needed.
17. Monitor CD’s and assist with renewals.
18. Summarize and reconcile Foundation investments.
19. Assist with the processing of manual checks as needed (vendor and student).
20. Assist with bank deposits as needed.
21. Assist with entering payables as needed as a backup.
22. Assist students with their student finance accounts (in person or over phone): Payments, questions, balances, etc.
23. Assist with year-end tax forms.
24. Fixed asset monitoring, including purchases, sales, inventory of fixed assets, etc.
25. Work with insurance for asset purchases and disposals
26. Keep vehicle titles spreadsheet and inventory up to date at all times.
27. License and title work for all vehicle purchases.
28. Prepare fuel tax/gambling reports.
29. Monitor Bridge/Collection/Setoff accounts.
30. Update SSU information every month.
31. Receipt in Hauge payments.
32. Receipt in Setoff payments.
33. Assist in the print room and at the front desk when needed.
34. Answer phones as needed.
35. Submit LLRC sales tax payment every quarter.
36. Maintain sales tax exemption forms for purchases.

Workforce Training Economic Development (WTED)
1. Assist Dean with preparation of annual budget.
2. Document expenditures for annual report.

Industrial New Jobs Training (260E)
1. Track all activity from time of issue to pay-off of bonds.
2. Monitor and record all withholding received and reconcile state database. Develop and maintain spreadsheet for each company summarizing all activity, debt remaining, and training funds used and available.
3. Submit quarterly and annual reports to the Economic Development Authority using state database.
4. Make check requests for reimbursement for structured and formal training.
5. Participate in monthly 260E review.
6. Semiannual principle and interest payments for bonds.
7. Reconcile monthly all asset and liability accounts.
8. Prepare an annual estimate of the amount of standby tax levy that may be required.

Payroll
1. Enter payroll and benefits every month.
2. Work with HR to balance payroll every month.
3. Submit payroll ACH files to the bank.

Other Duties
1. Participate in professional development activities that support the position.
2. Recommend and evaluate process improvements.
3. Serve on committees as appointed.
4. Perform other duties as assigned.