What are the responsibilities and job description for the Lease-Up Specialist position at Northwest Real Estate Capital Corp.?
Description
SUMMARY / OBJECTIVE
The Lease-Up Specialist plays a critical role in managing lease-up activities during the initial occupancy phase of new affordable housing properties and those going through an acquisition rehab. They are responsible for overseeing initial affordable program file completion, ensuring timely and accurate submission of files and reporting to auditors and investors, and coordinating with third-party file reviewers and property staff. This position also supports the Compliance Department in all HUD Section 8, LIHTC, Rural Development HOME and local program requirements.
Requirements
ESSENTIAL FUNCTIONS
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Ada Requirements
At Northwest Real Estate Capital Corp. our values and behaviors live vibrantly guiding how we work, the decisions we make, and the results we achieve. Respect, Integrity, Trust, and Accountability (R.I.T.A.) help us to create trusting relationships with our employees. We value them and their personal goals and aspirations just as much as their work. We hire the most uniquely qualified, dedicated, and energetic employees, and we hope you are one of them.
AFFIRMATIVE ACTION / EEO STATEMENT
The company’s objective is to recruit, hire, train and promote into all job levels the most qualified applicants without regard to race, color, religion, age, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
DISCLAIMER
To perform this job successfully, an individual must be able to perform the essential functions satisfactorily with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work being assigned to this job. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of individuals in the job. This job description is not an employment agreement and/or an expressed or implied employment contract. Management has the exclusive right to alter this job description at any time without notice.
SUMMARY / OBJECTIVE
The Lease-Up Specialist plays a critical role in managing lease-up activities during the initial occupancy phase of new affordable housing properties and those going through an acquisition rehab. They are responsible for overseeing initial affordable program file completion, ensuring timely and accurate submission of files and reporting to auditors and investors, and coordinating with third-party file reviewers and property staff. This position also supports the Compliance Department in all HUD Section 8, LIHTC, Rural Development HOME and local program requirements.
Requirements
ESSENTIAL FUNCTIONS
- Oversee initial resident file completion by property staff to ensure compliance with affordable housing regulations; submit compliant files to assigned auditors and/or investors for approval based on established lease up schedule.
- Act as a liaison between property teams, third-party file reviewers, and investors to resolve compliance issues and ensure timely communication.
- Attend owner and investor meetings to provide updates on lease-up progress and compliance documentation.
- Provide recommendations to stakeholders to ensure compliance with affordable program lease up and tenant relocation requirements.
- Monitor Compliance Portal ticketing system and perform assigned tasks.
- Provide new hire and existing staff training on affordable program compliance and file preparation.
- Manage affordable program transactions and compliance in Yardi property management software.
- Aid in affordable program audit preparation and audit response.
- Monitor affordable recertification deadlines and provide established reports to Operations.
- Audit affordable recertifications and generate necessary documents for applicable program types.
- Resident file document management tasks.
- Assist with software updates and new property setup.
- Perform other related duties as assigned.
- Ability to self-direct and manage multiple projects, objectives, and deadlines.
- Strong communication skills with the ability to interact professionally with diverse stakeholders.
- Knowledge of affordable housing program regulations, compliance protocols, and best practices.
- Collaborative, team-oriented approach with ability to work independently.
- Proficient in software tools including Excel, Word, Outlook and other Office 365 products, Yardi or similar affordable property management software.
- Flexibility in responding to sudden changes in lease-up activities and priorities.
- Education: High school diploma or equivalent required.
- Professional Designations:
- HCCP, SHCM or similar LIHTC program designation required.
- Designation in HUD, HOME, and/or RD programs preferred.
- Experience:
- Minimum of two years working in an affordable housing program compliance related position required.
- Must have a strong working knowledge of LIHTC program regulations.
- Prefer experience in HUD, RD, HOME and local program compliance.
- Prefer experience in LIHTC acquisition rehabs and lease ups.
- Prefer experience in Yardi Voyager 7s and/or Elevate, RightSource, RENTCafe Affordable
- None
- Office, building and outside environment.
- Flexible hours and hybrid work from the office / work from home available after 90 days.
- Will consider fully remote candidate with proven remote work track record and desired skill set and experience.
- Hybrid work may require travel to individual properties to support lease up activities and occasional travel for training.
- Remote work may require travel to individual properties to support lease up activities, to the corporate office for meetings or scheduled events, and occasional travel for training.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Ada Requirements
- Physical: Frequently required to perform moderately difficult manipulative tasks such as typing, writing, etc. Must be able to walk, stand, and sit for extended periods. May be asked to lift up to 50 lbs.
- Sensory: Frequently required to read documents, watch training videos, and read numbers on a computer screen. Must be able to distinguish normal sounds with some background noise, as in accepting phone calls, interacting with management, co-workers, and other staff, etc. Must be able to speak clearly and understand/be understood using the English language.
- Cognitive: Frequently required to concentrate on intense detail with constant interruption. Must be able to attend to a task/function for 1 hour or more. Frequently required to understand and relate to specific ideas, several at a time. Must be able to remember multiple tasks/assignments given to self and others over a period of several days.
- Environmental Conditions: Dust, potential loud noises, glare from computer screens, heat, and air conditioning.
- Equipment: Frequently required to use a computer, mouse, keyboard, scanner, telephone, copier, and fax machine.
- Listens attentively to others. Asks clarifying questions to gain a better understanding of the other person’s views and assumptions. Is compassionate for the life circumstances of others.
- Works effectively in a team environment and actively participates in joint problem solving; willingly includes employees.
- Identifies and takes advantage of opportunities for personal and professional development.
- Encourages other employees to work as a team for the benefit of the organization.
- Comes to meetings prepared and on time; honors work commitments; follows through on what was agreed upon; meets agreed upon deadlines.
- Collaborates with other work groups, and outside organizations as appropriate, in a proactive and responsive manner.
- Honors the private and confidential matters of co-workers and employees. Protects the proprietary information of Northwest Real Estate Capital Corp.
- Follow rules, regulations, and policies. Positively contributes to implementing changes.
- Communicates courteously and effectively with others. Sets clear expectations.
- Reinforces the importance of the core values within the work group and the larger system by acknowledging behaviors that demonstrate or reflect Respect, Trust, and Dignity.
- Deals with issues directly, in a respectful and timely manner. Approach focuses on resolving the issue while not criticizing the person.
At Northwest Real Estate Capital Corp. our values and behaviors live vibrantly guiding how we work, the decisions we make, and the results we achieve. Respect, Integrity, Trust, and Accountability (R.I.T.A.) help us to create trusting relationships with our employees. We value them and their personal goals and aspirations just as much as their work. We hire the most uniquely qualified, dedicated, and energetic employees, and we hope you are one of them.
AFFIRMATIVE ACTION / EEO STATEMENT
The company’s objective is to recruit, hire, train and promote into all job levels the most qualified applicants without regard to race, color, religion, age, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
DISCLAIMER
To perform this job successfully, an individual must be able to perform the essential functions satisfactorily with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work being assigned to this job. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of individuals in the job. This job description is not an employment agreement and/or an expressed or implied employment contract. Management has the exclusive right to alter this job description at any time without notice.
