Administrative Assistant - Child Care Resource and Referral - Tillamook - REPOST

About the Company

Northwest Regional Education Service District is an equal opportunity employer; committed to building an inclusive community and an environment free from discrimination, harassment, and retaliation. We are proud to be an antiracist organization. At NWRESD, we value representation, and we are most interested in finding the best candidate for the job. We know that sometimes that candidate may be one who comes from a less traditional background. We encourage you to apply, even if you don't believe you meet every one of the qualifications described below.

About the Role

The primary purpose of this position is to provide a variety of clerical and secretarial support involving word processing, data entry and retrieval, filing, and record keeping for an assigned Administrator or program. May serve as the key contact for a department or program. This position requires intermediate level clerical skills to perform a range of tasks. It also requires detailed knowledge of the specific assignment and department/NWRESD procedures related to the duties assigned. Employees are expected to exercise judgment and independent decision making within those procedures. Generally, these assignments may require regular use of three or more software solutions generally used by NWRESD with facility and accuracy.

Responsibilities

• Perform various clerical tasks and secretarial duties for the assigned Administrator to include: maintaining calendar, scheduling meetings, assistance with documentation, correspondence, phone calls, paper and electronic filing, collection of data, meeting minutes and preparation for meetings
• Independently prepare, maintain, and disseminate records/files; establish and update manual and computerized record keeping systems; retain and retrieve files, data, and related information requiring knowledge of department procedures
• Compose, reviews, edit, and proofread documents and reports in Word using accurate business English, including composition, spelling, grammar, punctuation, and letter format
• Initiate completion of regularly recurring reports, correspondence, and duties related to the program’s fiscal year
• Process requisition, reimbursements, purchase orders, invoices, and reports including appropriate documentation and assuring appropriate approval and account coding using the fiscal software system and intermediate to advanced functions in Excel
• Receive, receipt, and record fees; perform various posting and balancing of assigned portions or records and accounts
• Process and distribute documents such as mail, staff time sheets, building facility use, work orders, student rosters, schedules, newsletters for the purpose of disseminating information to appropriate parties for action
• Data entry and retrieval (including uploads to Word and Excel) from various software systems used by NWRESD
• Order and distribute supplies; replenish office supplies
• Update website for program/department
• Update or develop forms for use in the delivery of assigned tasks
• Assist other personnel in order to ensure efficacy of NWRESD work
• May train other employees in basic applications, processes, or procedures
• Assist as requested with meeting registration, set-up and clean up
• Perform other job duties as assigned

Qualifications

High school diploma or GED

Bilingual – Spanish/English preferred

Valid driver’s license

Required Skills

High level of communication/interpersonal skills

Ability to work independently on complex tasks

Excellent verbal and written communication skills

Possess organizational skills for optimally prioritizing and managing multiple tasks, demonstrating initiative and problem solving skills

Experience with Microsoft Office Suite and Google Drive

Ability to maintain the integrity of confidential information and able to respond sensitively to questions about student, family and staff matters

Solid understanding of spelling, punctuation, capitalization, word usage and sentence structure of the English language

Experience with data entry

Ability to compose a finished product from rough copy or verbal instructions

Ability to work under pressure and tight timelines

Preferred Skills

N/A

Pay range and compensation package

Classified Salary Schedule, Range A ($19.85-$23.72 DOE)

Equal Opportunity Statement

Northwest Regional Education Service District is an equal opportunity employer; committed to building an inclusive community and an environment free from discrimination, harassment, and retaliation. We are proud to be an antiracist organization. We work to understand how racial ideology is manufactured and how it impacts the lives of our staff and those we serve. Northwest Regional Education Service District is proud to be an antiracist, Equal Employment Opportunity and Affirmative Action employer. We are committed to ensuring diversity and inclusion in all aspects of recruitment, selection, and employment without regard to race, disability, gender identity/expression, sexual orientation, national origin, ethnicity, religion, veteran or military status, or any other category protected under the law. Northwest Regional Education Service District is committed to providing reasonable accommodations in our recruitment procedures for individuals experiencing a disability. If you need assistance or accommodation due to a disability, please contact us at hrhelp@nwresd.k12.or.us. Persons who are deaf, hard of hearing, or have limitations in their speech may contact the district for assistance through the Oregon Telecommunications Relay Service at 1-800-735-2900.