Facilities Support Specialist - Washington Service Center - Hillsboro

Northwest Regional Education Service District is an equal opportunity employer; committed to building an inclusive community and an environment free from discrimination, harassment, and retaliation. We are proud to be an antiracist organization. We work to understand how racial ideology is manufactured and how it impacts the lives of our staff and those we serve.

In line with our commitment to disrupting systemic racism, we acknowledge that research shows that Black, Indigenous, and people of color (BIPOC) and women are significantly less likely to apply for some positions, believing they must meet every qualification as described in the job description. At NWRESD, we value representation, and we are most interested in finding the best candidate for the job. We know that sometimes that candidate may be one who comes from a less traditional background. We encourage you to apply, even if you don't believe you meet every one of the qualifications described below.

Position Title: FACILITIES SUPPORT SPECIALIST

Department: Facilities

Location: Washington Service Center - Hillsboro

Reports To: As Assigned

FLSA Status: Non Exempt

Bargaining Unit: Classified, OSEA

Salary: Classified Salary Schedule, Range E

Work Days: 250 days per year

NW REGIONAL ESD’S MISSION STATEMENT: In partnership with the communities we serve, Northwest Regional ESD improves student learning by providing equitable access to high quality services and support.

General Description

This position provides support to the Facilities Administrator, including clerical support,

coordination of general building maintenance and repair, and assisting in special projects to

keep all NWRESD buildings safe and operational for staff, students, families, and customers. The

position assists NWRESD staff with facilities needs so they are able to continue working with as

little interruption as possible. The employee represents NWRESD in a professional and

courteous manner.

Qualifications

• High school diploma or equivalent. One to three years’ related experience and/or
  
  

training; or equivalent combination of education and experience.

• General knowledge of the operations and functions of the supported software and
  
  

hardware systems.

• Certificates as determined by the District, including a valid driver’s license and a clean
  
  

driving record for at least the last 3 years.

ESSENTIAL FUNCTIONS: Include the following. Performs some or all of the following

tasks. Other Duties may be assigned. The duties listed below are not inclusive, but

characteristic of the type and level of work assigned for this position.

• Keep supervisor apprised of work activities.
• Assist Facilities administrator in the coordination of facility maintenance and operations
  
  

activities in NWRESD buildings and programs.

• Prepare contracts and necessary paperwork for work performed by contracted services.
• Processe work orders and may facilitate solutions with supervisory approval. Prioritizes
  
  

needs and responses. Respond to immediate safety and/or operational concerns (e.g.,water leaks,

fires, security alarms, etc.) and take appropriate action to resolve safety issues, upon notifying director.

• Monitor vehicle fleet performance and maintains all vehicles by securing purchase orders
  
  

for service vendors and having vehicles certified and serviced as needed. Coordinate

cleaning, service records, fuel, mileage, and driving requirements with appropriate

program(s). Submit vehicle/transportation reports to ODE or other requesting agencies

such as NWRESD insurance carrier as required.

• Coordinate with courier or designee the pick-up and delivery of materials and equipment
  
  

to schools or other locations as needed. May request replacement or additional drivers

as needed through the sub-calling system with supervisor approval.

• Maintain custodial and various agency-wide supplies for all counties; coordinate program supply orders to ensure timely delivery.
• Maintain vendor contacts.
• Initiate appropriate process(es) for each department to receive supplies, services, and special projects.
• Schedule appropriate maintenance and inspections of building systems and operations and tracks work, equipment, and historical data in database system.
• Assist with meeting room set up.
• This position may regularly perform some of the essential functions of Administrative
  
  

Assistant position (take or transcribe minutes of meetings, prepare written

correspondence, compile and maintain raw data for completion of reports and program

records, processing requisitions for program staff, answer telephones, maintain

calendars, utilize Word, Excel and Outlook daily).

• Maintain regular and consistent attendance and punctuality.
• Work collaboratively and communicate effectively with staff and customers at all organizational levels.
• Perform other duties and responsibilities as assigned.
  
  

Note: The description contained herein reflect general details as necessary to describe the principle functions of this job, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise to balance the workload.

NWRESD believes that every individual makes a significant contribution to our success. The administration reserves the right to modify, add or remove duties as necessary that still reflect the essential functions of the department. It is our expectation that every employee will offer their services wherever and whenever necessary to ensure the success of the ESD’s goals.

Equal Opportunity Employer

Northwest Regional Education Service District is an equal opportunity employer; committed to building an inclusive community and an environment free from discrimination, harassment, and retaliation. We are proud to be an antiracist organization. We work to understand how racial ideology is manufactured and how it impacts the lives of our staff and those we serve.

Northwest Regional Education Service District is proud to be an antiracist, Equal Employment Opportunity and Affirmative Action employer. We are committed to ensuring diversity and inclusion in all aspects of recruitment, selection, and employment without regard to race, disability, gender identity/expression, sexual orientation, national origin, ethnicity, religion, veteran or military status, or any other category protected under the law.

Northwest Regional Education Service District is committed to providing reasonable accommodations in our recruitment procedures for individuals experiencing a disability. If you need assistance or accommodation due to a disability, please contact us at hrhelp@nwresd.k12.or.us. Persons who are deaf, hard of hearing, or have limitations in their speech may contact the district for assistance through the Oregon Telecommunications Relay Service at 1-800-735-2900.

FRONTLINE JOB ID: 3187

FISCAL CONTROL CODE(S): 549