What are the responsibilities and job description for the Philanthropy Coordinator Gift Administration Full-time Days Hybrid position at Northwestern Memorial Healthcare?
The Philanthropy Coordinator reflects the mission vision and values of NM adheres to the organizations Code of Ethics and Corporate Compliance Program and complies with all relevant policies procedures guidelines and all other regulatory and accreditation standards.
The Philanthropy Coordinator performs a critical support role on Northwestern Memorial Foundations (NMF) fundraising team. They are responsible for working with NMF philanthropy associates managers directors vice presidents and other NMF team members to coordinate activities and initiatives completing projects as assigned.
NMF raises funds to support the health systems strategic goals to deliver exceptional care and experience advance and extend medical science and knowledge and enhance people culture and resources through : (1) raising planned principal and major gifts (2) cultivating and stewarding donors and (3) fostering a culture of philanthropy at NMHC.
Responsibilities :
- Provide administrative support including data analysis and reporting membership rosters and list management;
- Communicate (both verbally and in writing) with a wide range of donors departments employees vendors physicians board members and volunteers; and serve as a liaison on behalf of NMF to foster strong donor and working relationships;
- Utilize database to document and support fundraising initiatives and activities of the team;
- Serve as teams database power user owning and accessing the data as part of assigned duties or in fulfillment of assigned roles or functions within philanthropy. This includes following policies and reporting concerns related to data management and protection;
- Research and develop internal and external communications including presentations speaking points correspondence and other written materials;
- Administer and track expenses; master the NMHC administrative systems including adhering to department and company financial policies; creating purchase orders and check requests; and processing invoices for payment against purchase order or general expense reimbursement;
- Provide essential support functions including calendar management support for the department leadership; facilitate and schedule meetings; book meeting rooms; arrange for catering; confirm attendance; and support in preparation and distribution of materials as necessary;
- Manage telephone operations; answer screen and direct telephone calls;
- Perform office management tasks including ordering and organizing office supplies; logistical coordination for office initiatives and events; assisting with building management requests; serving as a point person for administrative and operational needs of the relevant office location;
- Maintain procedure manuals; ensure appropriate communication to staff of changes in procedures;
- Participate in professional development opportunities to continuously strengthen leadership capabilities;
- Represent and provide support for NMF at appropriate events related to donor cultivation stewardship and fundraising activities. This includes interactions with various levels of donors and constituents both internally and externally;
- Respond to unanticipated complex issues and manages critical and confidential information;
- Utilize meaningful metrics to assess outcomes and achieve goals;
- Exemplify the NMHC values of patients first integrity excellence and teamwork;
- Perform other duties as assigned.
ADDENDUM
The Philanthropy Coordinator Gift Administration provides administrative and project management support to ensure donations are accurately and efficiently received recorded and receipted per donor intent. This person must be proactive detail driven professional use sound business judgment follow tasks through completion possess a high level of comfort working within a team structure and have confidence communicating within the team the Foundation other NMHC departments and donors.
Qualifications : Required :
Preferred :
Additional Information :
Northwestern Medicine is an affirmative action / equal opportunity employer and does not discriminate in hiring or employment on the basis of age sex race color religion national origin gender identity veteran status disability sexual orientation or any other protected status.
Remote Work : Employment Type :
Fulltime
Key Skills
Abinitio,Administration And Accounting,Android,Bid Management,Inventory Management,Embedded C
Vacancy : 1
