What are the responsibilities and job description for the Digital Archivist I NWSS position at Northwind Group?

Location : San Diego, California

Title : Digital Archivist I

Schedule (FT / PT) : Regular Full Time

Travel Required : No

Clearance : Ability to Obtain

North Wind Site Services is focused on providing engineering, program management, environmental remediation services including investigation and characterization, environmental restoration, unexploded ordnance / military munitions response (MMRP), regulatory public involvement services, environmental compliance, logistics, and records and facility management.

POSITION PURPOSE :

Support Environmental Records Management Contract.

ESSENTIAL DUTIES AND RESPONSIBILITIES :

Using high end and large format scanners, organize and scan paper documents into electronic format (PDF).
Conduct basic quality control on paper documents (page numbering, flow, etc.) prior to scanning.

Conduct quality control on digital documents per client requirements.

Crop all pages of all files per specifications.

Perform optical character recognition (OCR).

Perform complete hard copy proof of all records scanned.

Create bookmarking in PDF files, using Adobe Acrobat.

Use Acrobat plug-in on all files per specific instructions.

Reduce file sizes per specific instructions.

Record number of pages scanned per record.

Track discrepancies and errors during each job.

Record job progress on a daily basis in Document Scanning Log, a shared Excel spreadsheet.

Record time spent on litigation projects, using specified Excel spreadsheets.

Utilize standard software applications including MS Office applications and Adobe Acrobat.

MINIMUM QUALIFICATIONS :

Education and Experience :

Must have a minimum of 2 years of experience in scanning documents.

High School Diploma required.

Skills and Abilities :

Ability to follow set processes and procedures.

Ability to adapt to evolving processes.

Strong collaboration, attention to detail, communication, organizational, and problem-solving skills.

Demonstrated ability to work accurately, follow written and verbal instructions / schedules / timelines and handle multiple priorities.

Willingness to learn and ask questions.

Demonstrated ability to configure and use computer and peripherals, including both high end and large format scanner peripherals and software.

Ability to conduct and quality control optical character recognition (OCR).

Excellent ability to follow quality control steps.

Special Requirements :

Must be able to pass a drug screen and background check.

PREFERRED QUALIFICATIONS :

Experience scanning with high end and large format scanners is preferred.

Experience using Adobe Acrobat.

PHYSICAL DEMANDS :

This is an office job. No special physical activities other than sitting at the desk and imaging, sometimes for a long period of time, but rarely all day long.

Ability to lift 30 pounds.

WORKING ENVIRONMENT :

Indoors. Minimal noise produced by the scanning equipment possible for a short period of time. It's not a health or safety hazard by any means.

North Wind offers a competitive pay and benefits package to include health, life, and disability insurance benefits, 401(k) with company match, generous paid leave and tuition reimbursement for eligible employees. As a company, we are committed to employee wellness, professional development, and work-life balance. We value safety, reliability, and commitment to our people! For more information about our benefits or hiring philosophy, visit the North Wind Career Opportunities Page.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The nature of those accommodations will be determined on a case-by-case basis. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact our Helpline 1.208.528.8718 or use the Request for Reasonable Accommodation form to get assistance.

North Wind is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, religion, or other legally protected status. All qualified applicants will receive consideration for employment without regard to their protected veteran status and will not be discriminated against on the basis of disability.

Proof of citizenship will be required as a condition of employment.

Candidates may be required to obtain and hold a Secret or Higher US Government Clearance.

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