Receptionist and Office Admin

Northwind Group is a Manhattan-based real estate private equity firm and debt fund manager that focuses on investments through its discretionary closed-ended funds and balance sheet direct investments. For over 15-years, Northwind Group has been involved in the acquisition, development, financing, and management of residential, commercial, and senior-living properties valued at over $5.7 billion and covering a portfolio of 330 properties and 42 million square feet. Leveraging its strong track record and market experience, Northwind Group focuses on generating attractive risk-adjusted returns while maintaining rigorous investment criteria and adhering to its core values of honesty, transparency, and integrity.

We are seeking a highly organized, reliable, and pleasant Receptionist and Office Administrator to serve as the first point of contact for visitors, while also managing day-to-day office operations. This position requires multitasking, excellent communication skills, and the ability to maintain a positive and efficient office environment.

Key Responsibilities:

·        Greet and welcome guests, ensuring a professional and courteous experience.

·        Maintain an organized office environment and reception area.

·        Handle incoming and outgoing mail, deliveries, and packages.

·        Maintain office supplies and ensure stock levels are updated; place orders as needed.

·        Assist with scheduling appointments, meetings, and events.

·        Coordinate and maintain office equipment (printer, technology, etc.) and liaise with service vendors.

·        Support the office’s general upkeep by coordinating with property management and inputting/supervising work orders.

·        Assist with onboarding new employees, including preparing their workspace, arranging building access, etc.

·        Coordinate domestic and international travel including flights, lodging, reservations, etc.

Required Skills and Qualifications:

High school diploma or equivalent (associate or bachelor’s degree preferred).

Previous experience in office administration or receptionist roles.

Excellent verbal and written communication skills.

Strong organizational skills with the ability to multitask.

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).

Ability to work well independently and as part of a team.

Attention to detail and problem-solving skills.

Professional demeanor and client-first attitude.

A proactive and adaptable attitude, with a willingness to take on various responsibilities.

Authorized to work in the United States.

Work Environment:

Full-time, in-office position.

A fast-paced work environment with occasional urgent tasks.

Northwind Group does not discriminate employment on the basis of race, color, religion, sex (including pregnancy status and gender identity), national origin, political affiliation, sexual orientation, marital status, disability status, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.