What are the responsibilities and job description for the Practice Assistant position at Norton Rose Fulbright?
Job Description
We are a global law firm with a powerful strategic focus and real momentum. Our industry-focused strategy is seeing us take on pioneering work in places that others have yet to reach. Our shared values define our culture and our workplace. You will find us to be unusually collegial, team-oriented, and ready to innovate. We work seamlessly across practices, offices and around the world. This elimination of boundaries has allowed us to evolve into a law firm that works as hard for its culture as it does for its clients.
The San Antonio office has an immediate need for an ambitious, self-motivated college graduate with an interest in the legal profession for a full-time position as Practice Assistant. The Practice Assistant will support the practice group with essential functions necessary in representing firm clients, such as the preparation of legal documents, file maintenance and management and general administrative duties.
This position will work a hybrid schedule of three days in the office and two days remote. Overtime and flexibility in schedule may be required from time to time.
Responsibilities include, but are not limited to :
Accept work assignments from practice group lawyers and work collaboratively with other Practice Assistants and Practice Coordinators on duties assigned
Complete administrative tasks for assigned practice group, including expense reports, vendor payments, preparing binders, time entry, travel arrangements, electronic document management and paper document organization
Assist with trial preparation including organize and index exhibits,
prepare trial binders and manage document-intensive files
Maintain case files including filing pleadings, motions and docketing deadlines
File documents using electronic and paper systems; create new case files and folders using records database and document management system; create and maintain practice group specific legal documents
Provide administrative support including printing, scanning, duplicating, facsimile transmission, preparing mail, overnight packages and hand deliveries
Assist with research for projects, retrieving and assembling documents
Schedule meetings, conference calls, and reserve conference rooms using conference scheduling software
Assists lawyers and Practice Coordinators with preparing, editing and proofreading a variety of documents
Additional responsibilities or special projects, as requested
Other duties
Please note this job description does not cover or contain all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Qualifications :
Minimum one year experience in a law firm or professional service organization preferred
Associate or bachelor's degree preferred; High school diploma is required
Proficient in Microsoft Office Suite , including PowerPoint and Excel
Tech savvy and willing to invest in becoming proficient in new software
Excellent verbal and written communication skills
Excellent organizational skills and attention to detail
Ability to work harmoniously and effectively with others as part of a team
Strong work ethic and positive attitude, with flexibility to work overtime as needed
Exercises confidentiality and discretion
Maintains a calm and professional demeanor at all times
Demonstrates good judgment and good interpersonal skills
Strong problem-solving skills and resilience; resourceful and innovative in solving problems and uses experience to continually develop skills
Self-starter who takes initiative and has willingness to learn
Demonstrates accountability; takes ownership and pride in work
Strong time management skills; able to prioritize actions from multiple sources
Ability to learn and understand basic firm principles
Norton Rose Fulbright US LLP is committed to providing employees with a comprehensive and competitive benefits package that supports you, your health, and your family. Benefit packages include access to three medical plans, dental, vision, life, and disability insurance. Employees can also access pre-tax benefits such as health savings and flexible spending accounts. Norton Rose Fulbright helps provide financial security by allowing employees to participate in a 401(k) savings plan and profit-sharing plans if eligible. Full- time employees are eligible to access fertility benefits designed to support fertility and family-forming journeys.
In addition to the Firm's health and welfare benefits above, we offer a competitive paid time off plan, which provides a minimum of 20 days off based on your role and tenure with the firm. The firm offers a generous paid parental leave benefit allowing parents to take a minimum of 14 weeks of paid leave to bond with your newborn, or adopted child(ren). Employees are also entitled to 11 Firm holidays.
Norton Rose Fulbright US LLP is an Equal Opportunity / Affirmative Action Employer and complies with all applicable federal laws and their implementing regulations that require the collection and recording of certain data and information. The information we receive will not be used to make any decision regarding employment and will be kept separate from your application. Similarly, self-identification information is kept confidential and used only in accordance with applicable federal laws and regulations. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.Norton Rose Fulbright is committed to providing reasonable accommodation as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or accommodation to complete your application, please contact us.hr@nortonrosefulbright.com . Please provide your contact information and a description of your accessibility issue. We will make a determination on your request for reasonable accommodation on a case-by-case basis.
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