Student Services Secretary

NORWALK COMMUNITY SCHOOL DISTRICT

Job Title                 Student Services Secretary

Reports to              Director of Student Services

Position Purpose              

To assist and support the Student Services department with administrative, data management, and financial functions to ensure the focus on improved student learning.

Essential Performance Responsibilities

• Data Management

  • Maintain confidentiality of student and staff data in compliance with respective laws and policies 

  • Organize and manage student information within the student information system, including student rosters and services

  • Gather, organize, and reconcile various student data to report to Heartland AEA and the Department of Education at specific times during the year

  • Collaborate with SIS Specialist and Director of Technology to maintain accurate data within the statewide ACHIEVE system

  • Prepare and oversee data management within various applications (DLM, ELAA, Clever, EdPortal, ClaimAid, and Canvas, etc.)

  • Assist the Teaching & Learning department with various student assessment data and accommodation information

  • Collects and compiles data for reports, updates files and databases

• Organizational Support and Coordination 

  • Support the Director of Student Services with multiple tasks at the district level

  • Support the MTSS/Special Education Specialists, Transition Alliance Program (TAP) Coordinator, School Counselors, School Nurses, Behavior Specialists, At-Risk Teachers, and Building Administrators

  • Coordinate training, communication, onboarding, and assignments for district paraeducators and collaborate with Human Resources for Paraeducator Interview Days.

  • Work with internal and external stakeholders in efforts pertaining to student services (AEA, Medicaid, etc)

  • Assist with scheduling meetings, organizing materials, and helping to prepare for district-sponsored meetings

  • Performs clerical tasks, prepares communication, and monitors deadlines 

  • Assists in preparing handbooks and other documents.

  • Collaborate with district school nurses in the coordination of Medicaid billing for eligible student services

  • Organizes staff trainings to support student services professional development and required certifications

  • Collaborate on District Office special projects

• Purchasing

  • Manage all aspects of ordering necessary equipment and materials, including communications with vendors and other district and AEA staff

  • Receives incoming orders, verifying receipt of items and distributing supplies as needed

  • Collaborate with building administrators regarding ordering , inventory, and materials

  • Collaborate with Business Office regarding department purchases ensuring funds are being distributed appropriately

• Other Duties as Assigned

Note: The above description is illustrative of tasks and responsibilities.  It is not meant to be all inclusive of every task or responsibility.

Knowledge, Skills, and Abilities

• Demonstrates positive interpersonal skills in working with others and serving the public

• Well organized and efficient

• Ability to communicate well verbally and in writing

• Positive attitude to create a productive, team-based work environment

• Ability to relate and communicate successfully with parents, staff members and the public

• Ability to maintain confidentiality in and out of the workplace

• Ability to accept responsibilities and perform duties in a confident and dependable manner

• Ability to meet deadlines and complete work in a timely manner

• Ability to work independently and establish a daily work schedule of tasks to accomplish throughout the day

• Ability to pre-organize activities and functions

• Embraces flexibility in work assignments, adjusting daily work schedule as needed

• Detail-oriented with strong attention to neat and orderly record keeping

• Ability to take verbal and written instructions proficiently

• Takes advantage of professional growth opportunities related to his/her specific job

Qualifications Profile

• Community college or business education in administrative assistant services and general office procedures preferred

• Post-secondary training and experience in essential office, business/accounting, and technical tasks

• Demonstrates proficiency in the use of general office technology (Google and Microsoft) and aptitude to learn advanced technology applications (Infinite Campus, data management tools)

• Ability to learn customized software, track data and apply the software in problem-solving capacities

• Advanced clerical and general business office skills

• Strong organization skills necessary to maintain an efficient and effective records system

Physical Requirements

Physical requirements vary by individual job assignment but requires a minimum of the following physical requirements:

-        Lifting, carrying, pushing, pulling up to 40 pounds on occasion

-        Requires some stooping and kneeling

-        Must be able to sit upright in a desk chair for 7-8 hours per day

-        Must be able to perform data entry at a computer workstation for 7-8 hours per day

-        Must be able to meet a pre-employment physical examination

Working Conditions

-        Business office atmosphere with a moderately low noise level

-        Tobacco and alcohol free workplace

Terms of Employment

-        At-Will, Hourly Confidential Employee

-        12-month position (Full-time: 260 days per year, 8 hours per day)

-        Employment per Board Policies and Administrative Rules and Regulations

Evaluation

Performance will be evaluated annually by the Directors of Student Services

FLSA Status 

Non-exempt