Administrative Assistant for Registration/Welcome Center

Administrative Assistant for Registration/Welcome Center - 12 Month/8 hrs day/40 hrs week

Reports To: Superintendent

Minimum Qualifications:

• High School Diploma/Associate’s Degree preferred or equivalent experience as deemed appropriate by the Board of Education
• Any combination of training, education and experience which demonstrates possession of the knowledge and abilities stated below, and the ability to perform the duties of the position
• Knowledge of all Microsoft Office Programs (Docs, Sheets, Slides, Gmail, etc.)
• Knowledge of Powerschool
• Bilingual preferred
• Proficiency tests may be included in the interview process

General Description: Under basic supervision, performs a variety of administrative support functions to assist department staff with technical, clerical and operational duties. Responsible for initiating, maintaining and coordinating student database records and registration.

Special Knowledge/Skills:

• Must be able to maintain a high level of confidentiality in all matters
• Excellent organizational and time management skills and ability to multi-task with numerous interruptions
• Excellent interpersonal skills
• Ability to learn pertinent procedures and functions quickly and apply them without immediate supervision
• Knowledge of standard office methods and procedures including excellent computer and proofreading skills
• Telephone and public relations proficiency
• General mathematics proficiency
• Knowledge of automated and manual record keeping practices
• Ability to plan and organize work to meet deadlines
• Tactful and courteous demeanor

Duties and Responsibilities:

Performs work of a confidential nature in the following areas:

• Provides assistance to families seeking placement of children in the Norwich school system.
• Provide assistance to families proving residency in Norwich.
• Registers new students, obtaining transcripts and other documentation. Inputs data for confidential student cumulative records, enrollment, transportation, free and reduced lunch program, attendance, etc.
• Ability to relate in a positive, friendly manner with staff members, students, parents and the general public is essential.
• Composes correspondence without instruction; maintains confidentiality of information.
• Receives student data from schools and a variety of sources. Ascertains accuracy and reliability of information. Enters information into student information database. Updates permanent files as necessary.
• Performs responsible and varied administrative work in receiving, entering and maintaining student registration data in a student database; performs numerical projections; and maintains administrative files.
• Assists Supervisor of Registration and Residency Compliance Officer as needed.
• Answer phones, doors and direct calls and visitors in the building.
• Mail sorting and distribution for the building.
• Ability to independently carry out special projects and tasks that may be assigned primarily related to registration and student database information.
• Correspond with the bus company, Director of Transportation and families in relaying information.
• Collaborate with the database specialist on closing the end of the year data, promoting students to proper schools and the year end rollover.
• Assist Registration Supervisor with homeless students and coordinate associated transportation.
• Works to collaborate with building administrators and administrative assistants with registration needs.
• Other duties as assigned by the Superintendent

PHYSICAL ABILITIES AND WORKING CONDITIONS:

The Physical Abilities and Other Conditions of Employment listed in this section are representative of, but are not intended to provide an exhaustive list of Physical Abilities and Other Conditions of Employment which may be required of positions in this class. Norwich Public School District encourages persons with disabilities who are interested in employment in this class and need reasonable accommodation of those disabilities to contact the Human Resources Department for further information.

• Vision: (which may be corrected) to read small print; view a computer screen for prolonged periods.
• Hearing: (which may be corrected) to answer telephones and tolerate exposure to noisy conditions.
• Speech: to be understood in face-to-face communications; to speak with a level of proficiency and volume to be understood over a telephone.
• Upper Body Mobility: use hands and fingers to feel, grasp, and manipulate small objects; manipulate fingers, twist and bend at wrist and elbow; extend arms to reach outward and upward; use hands and arms to lift objects; turn, raise, and lower head.
• Lower Body Mobility: to bend at waist; stoop; twist and turn torso.
• Strength: to lift, push, pull and/or carry objects which weigh as much as 25 pounds on a frequent basis.
• Environmental Requirements: encounter constant work interruptions; work cooperatively with others; work independently; work indoors.

Terms of Employment: Salary and work year to be determined by the contract between the Norwich Board of Education and the AFSCME Local 1303. 12 month position, 8 hours per day (40 hours per week).

Evaluation: Performance of this job will be evaluated in accordance with provisions of the Board's policy on evaluation of support services.