Front Office Manager

Full job description

The office manager provides support for all pilots, the FBO, owners and clients. The successful office manager will have strong and confident knowledge of QuickBooks online as a full-charge bookkeeper and Microsoft Products.

Office Manager Responsibilities:

Serve as the point person for office manager duties including, but not limited to:

• Schedule meetings and appointments
• Maintain the office condition and arrange necessary repairs
• Update and maintain office policies, as necessary
• Schedule trips for aircraft owners and charter clients
• Coordinate ground transportation and develop a list for various cities
• Coordinate catering locally and maintain menus offerings for frequently visited locations
• Ensure that all payables are invoiced and paid on time
• Responsible for monthly client billing and invoicing for owner trips as well as chartered trips
• Responsible for preparing monthly reporting and analysis to aircraft owners
• Responsible for the monthly reconciliation of multiple bank and credit card accounts
• Assist with Human Resources duties, as needed, and Payroll biweekly

Office Manager Requirements:

• Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
• Knowledge of office administrator responsibilities, systems and procedures
• Proficiency in MS Office and Quickbooks Online
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements

Benefits:

• Health insurance
• Dental insurance
• Vision insurance
• 401(k)
• 401(k) matching

Job Type: fulltime

Schedule:

• Monday to Friday

Education: High school degree

Work location: On-site

Job Type: Full-time

Pay: From $50,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Experience:

• Microsoft Office: 3 years (Preferred)
• Administrative experience: 3 years (Preferred)

Ability to Relocate:

• Memphis, TN 38116: Relocate before starting work (Required)

Work Location: In person

Salary : $1,000 - $50,000