What are the responsibilities and job description for the Executive Assistant position at Notable?

Notable is the leading intelligent automation company for healthcare. Customers use Notable to drive patient acquisition, retention, and reimbursement, scaling growth without hiring more staff. We don't just make software.

We are on a mission to fix the broken U.S. healthcare system by helping to eliminate the massive administrative burden that is placed on our nation's healthcare staff. We hire people from diverse backgrounds and are always looking for employees who bring fresh ideas to our space. Passion is paramount, and at Notable, you will get to work with other talented people who aim to set a new standard for innovation in healthcare.

Role Summary :

We are seeking a dynamic Executive Assistant to provide comprehensive support to our executive leadership team. The ideal candidate excels in a fast-paced environment, demonstrates exceptional organizational abilities, and possesses strong business acumen. This role requires someone who can anticipate needs, manage complex calendars, and serve as a trusted partner to our leadership team while maintaining the highest level of professionalism and confidentiality.

Key Responsibilities :

Executive Support

Provide dedicated administrative support to multiple executives, managing their daily operations and priorities

Coordinate complex calendar management, including scheduling meetings, resolving conflicts, and ensuring executives are properly prepared for each engagement

Handle sensitive information and communications with discretion and professionalism

Arrange domestic and international travel, including comprehensive itineraries, accommodations, and necessary documentation

Draft and edit correspondence, presentations, and other business documents

Facilitate effective communication between executives and internal / external stakeholders

Office Management

Support office operations and maintenance, ensuring a professional work environment

Support office supplies, vendors, and service providers

Coordinate office moves, renovations, or space planning as needed

Assist in organizing company events, meetings, and team-building activities

Support onboarding processes for new executive team members

Project Management

Lead and coordinate special projects as assigned by executive team

Track project milestones and ensure timely completion of deliverables

Prepare and distribute meeting minutes and follow up on action items

Assist in the preparation of board meetings and executive presentations

Manage expense reports and budget tracking for executive team

Required Qualifications :

5 years of experience as an Executive Assistant, preferably supporting multiple executives; including C-suite level executives

Exceptional organizational skills with demonstrated ability to manage competing priorities

Advanced proficiency in Google Workspace

Outstanding written and verbal communication skills

Problem-solving mindset with strong attention to detail

What We're Looking For :

Ability to maintain strict confidentiality and exercise discretion

Excellent judgment and decision-making capabilities

Strong interpersonal skills and professional demeanor

Proactive approach to anticipating needs and resolving issues

Flexibility to adapt to changing priorities and deadlines

Ability to work independently and as part of a team

Occasional early morning or evening availability required

In office and at event support required

Occasional travel may be required

Fast-paced environment requiring ability to manage multiple concurrent

projects

Beware of job scam fraudsters! Our recruiters use @notablehealth.com email addresses exclusively. We do not conduct interviews via text or instant message and we do not ask candidates to download software other than Zoom, to purchase equipment through us, or to provide sensitive personally identifiable information such as bank account or social security numbers. If you have been contacted by someone claiming to be me from a different domain about a job offer, please report it as potential job fraud to law enforcement and contact us here.

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