Faith Formation Administrative Assistant

Description

Employment Status: Part-time

FLSA Status: Non-exempt (Hourly), Part-Time (approximately 24 hours per week)

Work schedule: Must be flexible as hours will vary

Reports To: Director of Faith Formation & Youth Ministry

Position Summary:

The Faith Formation Assistant provides support to the parish Faith Formation programs and various parish offices, including but not limited to: the Director of Faith Formation & Youth Ministry, Coordinator of Catechesis of the Good Shepherd, Coordinator of Children’s Faith Formation, and Director of Liturgy & Sacraments. This position will perform various office administrative duties as needed and may be required to work some evenings and weekends.

Essential Duties and Responsibilities:

• Welcomes and interacts with parishioners and visitors to the Youth & Family Ministry Office.
• Provides general information and directs people or calls to the appropriate personnel.
• Prepares responses to correspondence as directed.
• Assists in preparing registration deposits and records accordingly.
• Files and retrieves organizational documents, records, and reports.
• Monitors inventory of office supplies and equipment and orders as needed.
• Maintains confidentiality in all aspects of staff and parish information.
• Creates and modifies documents such as reports, letters, flyers and e-mails.
• May conduct research, compile data and prepare documents for supervisor review.
• Prepares certificates for First Communion and Confirmation.
• Assists in the preparation of the annual calendar for Youth & Family Ministry. Prepares the YFM calendar for the families.
• Completes data entry of new and returning students, ensuring students are placed into appropriate programs and grade levels.
• Collects payments and keeps record of payments, deposits all payments to the Financial Department.
• Monitors and orders office supplies as needed.
• Coordinates preparation of the weekly bulletin section for Youth & Family Ministry.
• Provides support where needed for Faith Formation programs – leading CGS for NDS students, filling in for absent catechists, Parent Orientations, retreats, etc.
• Assists in the planning and execution of Vacation Bible School.
• Assists in creating special family events – movie nights, All Saints, Advent and Lenten activities, Easter Egg Hunt, etc.
• Other duties as assigned by Supervisor

Requirements

Qualifications:

• Bilingual (English and Spanish) proficiency preferred.
• Practicing Roman Catholic with a commitment to his/her own faith and prayer life.
• Catechist Level 1 or pursuing
• Proven ability to work as part of a team promoting cohesive positive work environment.
• Proven ability to multitask, and complete projects in a timely manner.
• Demonstrates ability to learn new software.
• Experienced in teaching the faith to adults and children.
• Proficient in Microsoft Office (Word, Excel and Publisher)
• Excellent communications skills (oral and written), with ability to communicate with various levels of staff/leadership and parishioners of all age groups and varying cultural and social backgrounds.
• Ability to work evenings, weekends, and holidays due to unpredictable schedule when necessary.
• Demonstrates willingness to set priorities and organize work effectively and efficiently.

Education and Experience

• High School Diploma or GED.
• Minimum of two years of experience in parish faith formation.
• Previous general office/administrative experience.

Physical Demands/ Work Environment:

While performing the duties of this job, the employee is frequently required to stand, walk, sit, and occasionally required to climb stairs; balance; stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds with assistance if needed. The noise level in the work environment is usually moderate.

This is not necessarily an exhaustive list of all responsibilities, skills, duties or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise as needed. 

The Archdiocese of San Antonio is an Equal Opportunity Employer.