Accounting Clerk l-lll

Novate Solutions, Inc. is an Industrial Technology Services firm with 20 years of providing professional engineering design, turnkey project implementation, and support services for the technology that runs industrial production facilities. Our clients are large scale industrial facilities that rely on us for our expertise and high-quality implementation of process control systems, information software, instrumentation, industrial networks, SCADA, measurement, inspection, motion, and state-of-the-art Industry 4.0 technologies.

This Accounting Clerk is part of the administrative office management team and reports directly to the Chief Operating Officer for the company with a variety of other duties. This role is critical in nature and responsible for providing financial, administrative, clerical, and potentially human resource support services.

The Accounting Clerk role currently consists of ensuring accuracy and efficiency of operations, monitoring incoming payments, securing revenue by verifying and posting receipts and human resources support. Routine tasks are managed from the list of responsibilities listed below. The Accounting Clerk manages their time, has a keen eye for detail and will complete responsibilities, and coordinate with staff as required.

To be successful in this role, the ideal individual must:

• Be an effective communicator both verbally and in writing.
• Be a self-starter, driven to take initiative and is highly self-motivated.
• Be well organized with attention to detail and time management skills.
• Have the ability to work independently.

Responsibilities:

• Data Entry in QuickBooks® Online
• Process and enter new contracts into business systems
• Generate invoices and submit to clients
• Process accounts and incoming payments in compliance with financial policies and procedures
• Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables data
• Enter vendor invoices into accounting and procurement systems in compliance with financial policies and procedures
• Prepare bills, invoices and bank deposits
• Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted
• Reconcile credit cards with expense management and accounting software
• Reconcile project expenses using business systems
• Verify discrepancies by and resolve clients’ billing issues
• Facilitate payment of invoices due by sending bill reminders and contacting clients
• Monitor company applications for employee compliance
• Provide support to the COO as needed
  • Project management app (Autotask)
• Administrative support for team members
• Collecting mail and receiving packages to the office daily
• Other various tasks as required associated with corporation transactions, governance, and operations.

Required Skills and Experience:

• Proven working experience as Accounting Clerk or similar position
• Effective communicator
• Solid understanding of basic accounting principles
• Proven ability to calculate, post and manage accounting figures and financial records
• Data entry skills along with a knack for numbers
• Hands-on experience in operating spreadsheets and accounting software
• Proficiency in English and in Microsoft Office
• Customer service orientation and negotiation skills
• High degree of accuracy and attention to detail
• Extremely organized and able to manage multiple priorities simultaneously
• Critical thinking skills a must
• Able to work effectively in a fast-paced environment individually and as part of a team
• Experienced with Microsoft Outlook, Excel, and Word. Must display excellent Excel skills including but not limited to, Excel tables, formulas and tabular items.

Education:

• Minimum of associate’s degree (or 3 years of experience in a similar position) in Finance, Accounting, or Business Administration or another related field
• BS Degree in Finance, Accounting or Business Administration is a plus

License/Certifications:

• Valid CA driver’s license
• Typing Certificate of over 45 WPM
• 10 Key Certificate of 9000 KPM

Competencies:

• Communication
• Results Driven
• Critical Thinking
• Work Independently

Work Authorization/Security Clearance:

• Ability to pass a comprehensive security level background check
• Must be a U.S. Citizen or Permanent U.S. Resident.

Benefits

• Paid vacation
• 401(k)
• Flexible work schedule
• Health and vision and dental insurance
• Wellness benefits
• Life Insurance

Equal Opportunity Employer