Assistant Personnel Manager

Company Description

The Accor Group gathers more than 45 brands, 5,600 hotels, 10,000 restaurants, and lifestyle destinations in 110 countries. While each brand has its own personality, where you will be able to truly find yourself, they all share a common ambition: to keep innovating and challenging the status-quo.

By joining us, you will become a Heartist®, because hospitality is, first and foremost, a work of heart.

You will join a caring environment and a team where you can be all you are. You will be in a supportive place to grow, to fulfil yourself, to discover other professions and to pursue career opportunities, in your hotel or in other hospitality environments, in your country or anywhere in the world!

You will enjoy exclusive benefits, specific to the sector and beyond, as well as strong recognition for your daily commitment.

Everything you will do with us, regardless of your profession, will offer a deep sense of meaning, to create lasting, memorable and impactful experiences for your customers, for your colleagues and for the planet.

Job Description

• Ensures all outgoing correspondence is typed, proof-read and distributed or sent to the highest possible standard.
• Work under supervision of the Administration Manager.
• Preparing Welcome pack for new joiners.
• Arranging Transportation/Airport picks for new joiners & leavers.
• Updating leavers List on a weekly basis.
• Assists in maintaining personnel files for all employees in methodical and confidential manner
• Maintain the Rest Room / Locker Room
• Prepares letters, memos and other correspondences on behalf of the Administration Manager.
• Assists in the preparation of monthly Human Resources report.
• Coordinates daily communication and briefings between the Asst. HR Manager Administration Manager.
• Sets up a filing system for all relevant and important correspondence and documents.
• Administration of Staff Cafeteria
• Assists Staff Welfare Committee in planning, organizing and implementing staff sports, social and welfare activities under supervision of the Administration Manager
• Sets up a commercial database according to specific sources, updates and maintains the database regularly.
• Set up a proper system for all incoming CVs – e.g regret letter, recommendation, short Listed Candidate etc.
• Responsible for up to date filing of all correspondences.
• Implements a daily follow up system.
• Maintains an up to date computerized database of all employees
• Assists in maintaining personnel files for all employees in methodical and confidential manner.
• Enrolling Employees in the Payroll System.
• Develops and maintains confidential departmental staff and associated files, documents, and/or databases
• Conducts second level screening and/or advises department personnel on screening procedures for staff or job searches. Schedule candidates for Interviews.
• Coordinates staff recruitment process, as appropriate, ensuring search documentation is accurate, consistent, and complete, as per requirement liaising with the various approved agencies & coordinating visa processing .
• Coordinates departmental employee relations functions, completions. Monitor probation period and issue confirmation letters.
• Preliminary screening of candidates, checks references, and/or extend offers of employment upon approval by Administration Manager.
• Preparing Offer Letter for selected Candidates/ Preparing Interdepartmental Correspondence/Preparing Faxes.
• To coordinate with departmental training/induction programs.
• Coordinates the staff employment process for the department and the hotel as appropriate.
• Makes Travel Arrangements for staff requirements in coordinating with HR assistant and under supervision of the Administration Manager
• To maintain a record of birthday of staff and arrange for the birthday cards / Cake & birthday celebration.
• To carry out any other duties or assignments or reasonable requirements, given by the Administration Manager.
• Look into staff accommodation requirement. Assist the staff accommodation supervisor and report any problems in staff to the administration Manager.
• Ensures all outgoing correspondence is typed, proof-read and distributed or sent to the highest possible standard.
• Work under supervision of the Administration Manager.
• Preparing Welcome pack for new joiners.
• Arranging Transportation/Airport picks for new joiners & leavers.
• Updating leavers List on a weekly basis.
• Assists in maintaining personnel files for all employees in methodical and confidential manner
• Maintain the Rest Room / Locker Room
• Prepares letters, memos and other correspondences on behalf of the Administration Manager.
• Assists in the preparation of monthly Human Resources report.
• Coordinates daily communication and briefings between the Asst. HR Manager Administration Manager.
• Sets up a filing system for all relevant and important correspondence and documents.
• Administration of Staff Cafeteria
• Assists Staff Welfare Committee in planning, organizing and implementing staff sports, social and welfare activities under supervision of the Administration Manager
• Sets up a commercial database according to specific sources, updates and maintains the database regularly.
• Set up a proper system for all incoming CVs – e.g regret letter, recommendation, short Listed Candidate etc.
• Responsible for up to date filing of all correspondences.
• Implements a daily follow up system.
• Maintains an up to date computerized database of all employees
• Assists in maintaining personnel files for all employees in methodical and confidential manner.
• Enrolling Employees in the Payroll System.
• Develops and maintains confidential departmental staff and associated files, documents, and/or databases
• Conducts second level screening and/or advises department personnel on screening procedures for staff or job searches. Schedule candidates for Interviews.
• Coordinates staff recruitment process, as appropriate, ensuring search documentation is accurate, consistent, and complete, as per requirement liaising with the various approved agencies & coordinating visa processing .
• Coordinates departmental employee relations functions, completions. Monitor probation period and issue confirmation letters.
• Preliminary screening of candidates, checks references, and/or extend offers of employment upon approval by Administration Manager.
• Preparing Offer Letter for selected Candidates/ Preparing Interdepartmental Correspondence/Preparing Faxes.
• To coordinate with departmental training/induction programs.
• Coordinates the staff employment process for the department and the hotel as appropriate.
• Makes Travel Arrangements for staff requirements in coordinating with HR assistant and under supervision of the Administration Manager
• To maintain a record of birthday of staff and arrange for the birthday cards / Cake & birthday celebration.
• To carry out any other duties or assignments or reasonable requirements, given by the Administration Manager.
• Look into staff accommodation requirement. Assist the staff accommodation supervisor and report any problems in staff to the administration Manager.
  

Qualifications

• Bachelor Degree.
• English Speaker.
• Hotel Experience.
• Microsoft Skills.