What are the responsibilities and job description for the ADMINISTRATIVE ASSISTANT - HYBRID position at Novul Solutions?
Job Description
Job Title : Administrative Assistant
Location : Lorton,VA
Work Schedule : Hybrid - 3 days a week initially, reducing to 2 days a week after six months.
Clearance Required : DoD Secret
As an Administrative Assistant, you will play a pivotal role in managing and coordinating administrative tasks that support critical departmental operations. This hybrid role requires an organized, detail-oriented professional capable of handling multiple priorities, ensuring compliance with policies, and delivering exceptional service to senior leadership and stakeholders.
Key Responsibilities :
Awards Management : Coordinate and track internal and external awards processes, maintain award trackers, and oversee distribution.
Strategic Planning : Support strategic recruitment, staffing lifecycle, and policy updates in collaboration with HR.
Manpower Coordination : Assist in updating policies and manpower-related processes, and manage civilian recruitment packages.
Knowledge & Records Management : Oversee records and knowledge management, ensuring adherence to DoD standards.
General Administration : Provide quality assurance, task tracking, and management support across various projects.
Onboarding Coordination : Act as the point of contact for onboarding, maintaining secure records and checklists.
Requirements
Qualifications :
Active or ability to obtain a Secret Clearance.
Bachelor's Degree or equivalent experience.
3-5 years of experience in military personnel or federal employee processes.
Proficiency in Microsoft Office Suite.
Strong written and verbal communication skills.
Ability to prioritize and manage multiple projects independently.
Technical writing skills and problem-solving abilities.
Preferred :
Experience with DTRA or similar defense agencies.
Prior experience with Civilian Incentive and Honorary Awards systems.
Knowledge of USG Civilian and Military evaluation and award systems.
Federal Government staffing and placement experience.
Benefits
Core Benefits :
Paid Time Off PTO) : TEN (10) Paid days off & FIVE (5) Floating days off.
Holidays : 11 Paid Holidays. Flex time can be utilized instead of holiday time usage.
Payroll : Paid Bi-Monthly.
401(k) : Partnered with the SECOND LARGEST Retirement plan provider in the U.S. Guaranteed 3% match. Eligibility - 21 years of age or older, after 3 months of employment
Individual or company-wide performance and recognition awards (Quarterly
Health Benefits :
UNITED HEALTHCARE PPO, extensive national coverage.
INCLUDES : Medical / Dental / Vision / HSA.
Eligible on the first of the month, immediately after the start date.
Submit the enrollment form within 30 days of your start date otherwise, you will have to wait until October for the new year enrollment.
Quality of Life Benefits :
Training & Career Development Reimbursement of Tuition and training needed to support career development.
150 monthly reimbursement contribution paid monthly towards parking expenses.
Receipts must be submitted by the close of business on the 25th of each month.
Reimbursements will be paid on the first payroll AFTER reimbursements are submitted each month.
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