What are the responsibilities and job description for the Payroll & Compliance Mngr position at Novus?
Position Overview
The Payroll and Compliance Manager will oversee the Company’s payroll and benefits functions, ensuring accuracy, compliance, and a seamless employee experience. This role includes leading leave management, conducting onboarding sessions, preparing high-level reports, and managing relationships with key stakeholders and vendors.
Key Responsibilities:
- Payroll Oversight: Supervise the Payroll Coordinator in processing payroll, including bi-weekly and monthly pay runs, commission calculations, and compliance with local and state tax regulations.
- Leave Management: Oversee leave administration, ensuring compliance with federal and state leave laws, and assist employees with leave-related inquiries.
- Onboarding and Offboarding: Lead payroll onboarding sessions for new hires and support offboarding for transitioning employees, ensuring a smooth and comprehensive process.
- Reporting and Analytics: Prepare Board and Executive reports to support strategic decision-making. Provide accurate headcount, payroll, benefits, and workforce data to stakeholders.
- Collaboration with Finance: Work with the finance team to align payroll processes with financial strategies, reconciling payroll data and supporting audits as needed.
- Unemployment Reporting: Manage unemployment claims and responses, collaborating with relevant agencies to ensure accurate reporting and timely responses.
- Compliance Management: Maintain up-to-date knowledge of applicable payroll & tax laws, ensuring organizational compliance with federal and state regulations.
- Vendor Management: Oversee vendor relationships for benefits providers and payroll systems, ensuring high service standards and efficient problem resolution.
Qualifications:
- 5 years in payroll and benefits management required, with supervisory experience preferred.
- Proficiency with UKG (Ultimate Kronos Group) or similar payroll systems; advanced Microsoft Excel skills.
- Mortgage industry experience is preferred, particularly familiarity with commission-based payroll structures.
- Strong understanding of federal and state payroll and leave laws required.
- Keen attention to detail with excellent problem-solving skills and ability to maintain confidentiality.
- Effective communicator with strong relationship-building abilities across HR, Finance, and executive teams.
- Ability to work independently and as part of a team.
Required Education and Experience:
- High School Diploma or GED required.
- College Education or Degree Preferred.
- A combination of education and equivalent work experience will be considered.
