What are the responsibilities and job description for the Director of Finance and Administration position at NPO Services?
Director of Finance and Administration (Non-Profit)
Help drive financial strategy and operational excellence for leading nonprofit scientific organizations.
NPO Services provides financial and administrative support to a group of renowned nonprofit organizations dedicated to advancing science and public health. As the Director of Finance and Administration (DFA), you’ll play a critical leadership role in ensuring the financial health, operational efficiency, and long-term sustainability of these organizations. This is a hands-on role that requires both strategic leadership and direct execution of key financial and operational responsibilities.
About the Role
The Director of Finance and Administration (DFA) is a key leadership position responsible for overseeing financial management, business operations, and administrative functions for a group of three independent nonprofit scientific organizations, each with revenues less than $6 million. This role provides strategic financial oversight, ensures compliance with accounting standards and regulatory requirements, and supports operational functions, including the supervision of a small staff, including the Accounting Supervisor, IT Director, and HR Manager. The DFA will work closely with and supervise staff in these areas to ensure effective operations and alignment with organizational needs. The DFA reports to and collaborates with the Executive Directors of the three organizations, supporting financial decision-making for the individual organizations while also facilitating cross-organizational financial and operational planning .
Key Responsibilities
- Directs financial operations, including budgeting, reporting, audits, and compliance with IRS, GAAP, and nonprofit financial regulations.
- Ensures accurate and timely financial reporting to Executive Directors, Boards, and stakeholders.
- Oversees financial planning, cash flow management, and investment strategies.
- Supports financial accounting, reporting and compliance related to federal grants and contracts.
- Works collaboratively with the Accounting Supervisor on routine monthly accounting functions including account reconciliations, journal entries and financial reporting to evenly spread the workload given the small staff and to insure a minimum level of segregation of duties
- Serves as a strategic financial advisor to the Executive Directors, providing guidance on budgeting, financial planning, and fiscal impact assessments.
- Provides oversight of business operations, including HR, IT, and administrative services.
- Manages facility and operational leases, vendor contracts, and procurement processes.
- Works collaboratively with leadership to assess financial risks, optimize cost structures, and enhance fiscal sustainability.
- Maintains general knowledge of legal and regulatory matters related to nonprofit finance, compliance, and business operations.
- Collaborates with in-house General Counsel on financial, compliance, and governance matters, ensuring alignment with legal and regulatory requirements and advising on financial impacts of policies and funding structures.
- Leads and develops the shared services finance and administrative teams.
Qualifications
Work Location & Hybrid Expectations
This position is based in Washington, D.C. Candidates must be within commuting distance. The candidates should expect to be in the office approximately two days per week or when needed for meetings or other events . Some travel may be required based on individual organizational needs.
Compensation & Benefits
Salary range : $170,000 - $210,000
Placement within this range depends on relevant, proven qualifications, experience, and skills.
We offer a comprehensive benefits package, including paid time off; health, vision, and dental insurance; as well as a 403(b) plan and additional benefits designed to support employee well-being and work-life balance.
HOW TO APPLY
To help us better understand your qualifications and interest in this role, we ask that all applicants submit a cover letter along with their resume to recruitment@nposervices.org .
Salary : $170,000 - $210,000
