Fleet Service Coordinator

POSITION SUMMARY:  The Fleet Services Coordinator provides administrative support for the Area maintenance and fleet functions. This position will support in-house and outsourced maintenance function for a selected region with multiple business units and divisions. This position will ensure data integrity by analyzing and correcting information. This position will escalate performance metric issues to the management team for comparison against Corporate Fleet objectives to maintain Republics Absolutes & Standards.

PRINCIPAL RESPONSIBLITIES:

• Acts as a point of contact with vendors to order, receive and ensure payment for goods and services.

• Responsible for vendor relationship with outside maintenance providers.

• Reviews purchase orders with accounting to ensure accuracy and proper payment of invoices.

• Works with Area manager to reconcile maintenance system of record and financial reports to financial Maintenance general ledgers and the monthly P&L’s.

• Maintains fleet records on, Preventive Maintenance (PM) schedules, and corrective maintenance performed on all assets.

• Inputs fleet invoice pricing and compliance documentation from outsourced maintenance providers into the computerized fleet management system. 

• Produces various weekly productivity and Fleet usage reports from the maintenance system of record and Samsara for managements review.

• Assists with Inventory functions to include receiving, tags, stocks, Vehicle Maintenance Reporting Standards (VMRS) coding and managing of inventory parts at shops according to our Corporate Fleet Standards.

• May assist with the parts organization and inventory control. Assists with the availability of parts and warranty parts in a cost-effective manner.

• Follows industry standards and compliance regulations to report on fleet and equipment activities.

• Follows all safety policies and procedures; participates with the team to achieve area safety goals on the Fleet Assets.

• Assists in running reports as well as the distribution of detailed monthly fleet data to all divisions that support the high-level presentation material (i.e. overdue PMs, fuel detail, maintenance expense).

• Distributes monthly coming due preventive maintenance reports to help divisions plan for PMs that will be due in 30 days or less.

• Performs other job-related duties as assigned.

QUALIFICATIONS:

• 2-4 years of experience in fleet maintenance, operations, trucking industry, or related field preferred.

• Experience in continuous improvement through the implementation of best practices preferred.  

KNOWLEDGE / SKILLS / ABILITIES:

• Ability to understand current-state operational processes and apply independent judgement to solve defined problems.

• Knowledge of fleet, financial, and purchasing software systems.

• Basic knowledge of Vehicle Maintenance Reporting Standards (VMRS).

• Broad knowledge of Microsoft skills.

• An eye for detail when proofing and inputting data.

• Ability to manage and use data involving looking for patterns and understanding database design concepts.

MINIMUM REQUIREMENTS

• 2 years of general office experience or equivalent training.

• Intermediate level Excel skills.

Rewarding Compensation and Benefits

Eligible employees can elect to participate in:
• Comprehensive medical benefits coverage, dental plans and vision coverage.
• Health care and dependent care spending accounts. 
• Short- and long-term disability.
• Life insurance and accidental death & dismemberment insurance.
• Employee and Family Assistance Program (EAP).
• Employee discount programs.
• Retirement plan with a generous company match.
• Employee Stock Purchase Plan (ESPP).

The statements used herein are intended to describe the general nature and level of the work being performed by an employee in this position, and are not intended to be construed as an exhaustive list of responsibilities, duties and skills required by an incumbent so classified.  Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the Company.

EEO STATEMENT:Republic Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, relationship or association with a protected veteran (spouses or other family members), genetic information, or any other characteristic protected by applicable law.

ABOUT THE COMPANY

Republic Services, Inc. (NYSE: RSG) is a leader in the environmental services industry. We provide customers with the most complete set of products and services, including recycling, waste, special waste, hazardous waste and field services. Our industry-leading commitments to advance circularity and support decarbonization are helping deliver on our vision to partner with customers to create a more sustainable world.

In 2023, Republic’s total company revenue was $14.9 billion, and adjusted EBITDA was $4.4 billion. We serve 13 million customers and operate more than 1,000 locations, including collection and transfer stations, recycling and polymer centers, treatment facilities, and landfills.

Although we operate across North America, the collection, recycling, treatment, or disposal of materials is a local business, and the dynamics and opportunities differ in each market we serve. By combining local operational management with standardized business practices, we drive greater operating efficiencies across the company while maintaining day-to-day operational decisions at the local level, closest to the customer.

Our customers, including small businesses, major corporations and municipalities, want a partner with the expertise and capabilities to effectively manage their multiple recycling and waste streams. They choose Republic Services because we are committed to exceeding their expectations and helping them achieve their sustainability goals. Our 41,000 team members understand that it's not just what we do that matters, but how we do it.

Our company values guide our daily actions:

• Safe: We protect the livelihoods of our colleagues and communities.
• Committed to Serve: We go above and beyond to exceed our customers’ expectations.
• Environmentally Responsible: We take action to improve our environment.
• Driven: We deliver results in the right way.
• Human-Centered: We respect the dignity and unique potential of every person.

We are proud of our high employee engagement score of 86. We have an inclusive and diverse culture where every voice counts. In addition, our team positively impacted 4.6 million people in 2023 through the Republic Services Charitable Foundation and local community grants. These projects are designed to meet the specific needs of the communities we serve, with a focus on building sustainable neighborhoods.   

STRATEGY

Republic Services’ strategy is designed to generate profitable growth. Through acquisitions and industry advancements, we safely and sustainably manage our customers’ multiple waste streams through a North American footprint of vertically integrated assets.  

We focus on three areas of growth to meet the increasing needs of our customers: recycling and waste, environmental solutions and sustainability innovation.

With our integrated approach, strengthening our position in one area advances other areas of our business. For example, as we grow volume in recycling and waste, we collect additional material to bolster our circularity capabilities. And as we expand environmental solutions, we drive additional opportunities to provide these services to our existing recycling and waste customers.

Recycling and Waste

We continue to expand our recycling and waste business footprint throughout North America through organic growth and targeted acquisitions. The 13 million customers we serve and our more than 5 million pick-ups per day provide us with a distinct advantage. We aggregate materials at scale, unlocking new opportunities for advanced recycling. In addition, we are cross-selling new products and services to better meet our customers’ specific needs.

Environmental Solutions

Our comprehensive environmental solutions capabilities help customers safely manage their most technical waste streams. We are expanding both our capabilities and our geographic footprint. We see strong growth opportunities for our offerings, including PFAS remediation, an increasing customer need. 

SUSTAINABILITY INNOVATION

Republic’s recent innovations to advance circularity and decarbonization demonstrate our unique ability to leverage sustainability as a platform for growth.

The Republic Services Polymer Center is the nation’s first integrated plastics recycling facility. This innovative site processes rigid plastics from our recycling centers, producing recycled materials that promote true bottle-to-bottle circularity. We also formed Blue Polymers, a joint venture with Ravago, to develop facilities that will further process plastic material from our Polymer Centers to help meet the growing demand for sustainable packaging. We are building a network of Polymer Centers and Blue Polymer facilities across North America.

We continue to advance decarbonization at our landfills. As demand for renewable energy continues to grow, we have 70 landfill gas-to-energy projects in operation and plan to expand our portfolio to 115 projects by 2028.

RECENT RECOGNITION

• Barron’s 100 Most Sustainable Companies
• CDP Discloser
• Dow Jones Sustainability Indices
• Ethisphere’s World’s Most Ethical Companies
• Fortune World’s Most Admired Companies
• Great Place to Work
• Sustainability Yearbook S&P Global