Human Resources Coordinator

Description

Position Summary: Human Resources Coordinator to support our HR functions and enhance team member engagement. The ideal candidate will manage onboarding processes, facilitate wellness programs, and ensure accurate record-keeping while promoting a positive workplace culture.

Duties and Responsibilities:

• Update and organize business files to ensure accuracy and accessibility.
• Conduct new hire and benefits orientations, ensuring completion and proper entry of onboarding paperwork in the HR system.
• Lead new hire/benefits orientation.
• Assist with benefits administration, including employee enrollments, changes, and terminations.
• Plan and execute wellness events, workshops, and activities to foster team member participation and engagement.
• Develop and distribute promotional materials for wellness events to inform and engage team members effectively.
• Collaborate with external wellness providers to enhance and diversify program offerings.
• Utilize advanced Excel skills, including vlookup and pivot tables, to reconcile bills and generate reports on benefits utilization.
• Check Benefits inbox for benefits inquiries and updates on all ADA/FMLA/LOA requests.
• Send Get Well / Bereavement / Congrats on New Baby cards, and gift – cards must be circulated throughout HR Office for signatures.
• Review Paycom for life events changes and pending enrollment approvals. Obtain supporting documentation from Team Member.
• Perform accurate data entry for various HR-related tasks.
• Type reports, letters, and other business documents as required.
• Sort incoming mail and respond or distribute it to the appropriate associates.
• Answer phone calls and emails, redirecting inquiries to the appropriate team members when necessary.
• Take dictation and record minutes during meetings.
• Monitor inventory levels of office supplies and place orders when stock is low.
• Perform other administrative tasks to support the HR department.

Education and Work Experience:

• Associate degree
• Previous experience in a Human Resources role preferred.
• Must have great people skills, able to relate to and motivate people of diverse backgrounds.

Knowledge and Skills :

To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position.

• Must maintain highest level of Confidentiality at all times.
• Ability to communicate effectively (verbal and written)
• Excellent interpersonal skills
• Proficient computer skills: Excel, Word, PowerPoint
• Ability to multi-task, follow up, and meet deadlines
• Strong attention to detail
• Ability to identify discrepancies and take initiative to research variances and correct

Hours Required:

Average 40 hour work week

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to talk or hear, sit, use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and occasionally required to stand; walk; climb stairs.  The employee must occasionally lift and/or move up to 20 pounds.  Specific vision abilities required by the job include close vision and the ability to adjust focus.

Work Environment:

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The usual environment is in a business office with a noise level in the work environment that is usually moderate. 

This is a non-exempt position.

This job description reflects management's assignment of essential functions, and may be subject to change at any time due to reasonable accommodation or other reasons.

Qualifications