Recruiting Assistant

Description

POSITION SUMMARY: 
The HR Recruiting Assistant will support our recruitment efforts and help streamline the hiring process. This role is responsible for providing administrative and operational support to the HR department, with a focus on sourcing, interviewing, and onboarding potential candidates.

DUTIES AND RESPONSIBILITIES: 
•    Assist with sourcing candidates through job boards, social media platforms, and internal databases for contact center openings.
•    Maintains and updates all job postings 
•    Responsible for contacting all qualified applicants 
•    Organizing and performing contact center interviews 
•    Screening all contact center applicants via phone, video interviews and in person interviews 
•    Extending job offers to screened and qualified candidates 
•    Sending offer letters to selected candidates 
•    Assist in conducting reference checks and background verifications.
•    Responsible for all candidate and new hire follow up prior to and including first day of employment via email, and phone calls 
•    Responsible for recruiting tracking and reporting 
•    Support the onboarding process, including collecting documents, setting up orientations, and ensuring a smooth transition for new hires.
•    Update and maintain HR records, files, and databases.
•    Help organize and manage job fairs, recruitment events, and campus recruitment drives.
•    Provide general administrative support to the HR and recruiting team as needed.

EDUCATION AND WORK EXPERIENCE: 
•    High school diploma or equivalent 
•    Previous experience in HR, recruitment, or administrative support 
•    Strong written and verbal communication skills.
•    Excellent organizational and time-management abilities.
•    Ability to handle confidential information with discretion.
•    Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
•    Familiarity with Applicant Tracking Systems (ATS) and HR software is a plus.
•    A proactive, team-oriented attitude and eagerness to learn.

KNOWLEDGE AND SKILLS : 
To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position. 
•    Must maintain highest level of Confidentiality at all times.
•    Ability to communicate effectively (verbal and written)
•    Excellent interpersonal skills
•    Proficient computer skills: must have working knowledge of Excel and Word, 
•    Ability to multi-task, follow up, and meet deadlines
•    Strong attention to detail

Hours Required: 40 hours a week, occasional evenings and weekends may be required

Physical Demands: 
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
While performing the duties of this job, the employee is frequently required to talk or hear, sit, use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and occasionally required to stand; walk; climb stairs.  The employee must occasionally lift and/or move up to 20 pounds.  Specific vision abilities required by the job include close vision and the ability to adjust focus. 

Work Environment: 
Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
The usual environment is in a business office with a noise level in the work environment that is usually moderate.  
This is a non-exempt position. 

This job description reflects management's assignment of essential functions, and may be subject to change at any time due to reasonable accommodation or other reasons.
 

Qualifications