Environment, Health and Safety Administrative Assistant

Environment, Health and Safety Administrative Assistant - NSK Corporation

The Company

NSK is a global manufacturer of ball and roller bearings, linear motion technology, automotive components, and steering systems with both domestic and overseas manufacturing capabilities. NSK also offers a full range of services including reconditioning, ball screw repair, product integration, application engineering, and predictive & preventative maintenance and reliability services. NSK's products and solutions are everywhere where things are in motion - even under the toughest conditions. NSK's high-precision rolling bearings are used in wind turbines and machine tools, linear components are found in production lines, while automotive components are installed in the vehicles of almost every well-known automaker. 

Environment, Health and Safety Administrative Assistant Role

This position focuses on supporting general office functions, organizational tasks, and providing assistance to other departments or team members. Primary responsibilities and duties will include, but not limited to, performing various clerical functions to support the EHS function for NSK Americas, interacting with all locations for collecting and tracking data, creating reports and presentations for the EHS department, managing EHS Department related purchase requisitions, managing SharePoint, coordinate multiple third-party web-based programs, and have knowledge of NSK policies and procedures. This job requires the ability to act independently with minimal supervision and make decisions based on interpretation of NSK procedures. This job is responsible for identifying and defining problems, reacting to problems, suggesting potential solutions to problems, and has limited decision-making responsibility. This job contributes information in developing recommendations and has some role in defining procedures and changes necessary to implement results. 

Responsibilities 

• Managing calendars, scheduling meetings, and organizing events.
• Handling office communications such as emails, phone calls, and instant messages.
• Preparing reports, presentations, and documentation.
• Data entry and managing filing systems.
• Supporting administrative processes like travel arrangements or expense reporting.
• Create user accounts, managing access, and providing support for various third-party application systems for risk assessments, incident investigation and reporting, AccuWeather, MSDS Online, Brady link, BLR training, ECO Track, Lobby Guard, and others. 
• Database management experience, including web development, database architecture, and app management. Specifically centered around the use of QuickBase applications. 
• Provides general administrative and clerical support for NSK Americas EHS.
• Perform routine purchase order requisition, billing, tracking receipt of services, and tracking of expenses.
• Create various reports and presentations, including monthly EHS reports, monthly EHS presentations using data collected from locations and the EHS Department. 
• Manage the overall corporate EHS activity calendar and coordinate schedules within NSK Americas.
• Manage record retention and storage for both physical and electronic records.
• Track EHS activity for both internal and external requests for information. 
• Attend EHS meetings and compile notes for distribution.
• Perform various EHS related inspections.
• Coordinate the ordering, printing, and distribution of EHS Materials to all NSK Americas locations. 
• Track and report department related data and key performance indicators, including but not limited to hours worked, incident investigation due date completion, environmental data, and safety data. 
• This position requires up to approximately 2 weeks travel per year, travel will be planned in advance of any trips.
• NSK Americas is part of a Global company, and this position requires some flexibility to be available outside of normal business hours to coordinate efforts and attend meetings. 
• This job can be performed under a hybrid schedule with in-office and remote work schedules. 

Qualifications 

• This job requires a minimum of a High School Diploma or Equivalent and 2 to 4 years of position-related experience; preferred formal education is a Technical Diploma or Associate's Degree and 4 to 6 years of position-related experience. 

Featured Benefits 

• Full medical, dental, and vision insurance offered
• Matching 401(k)
• Generous vacation and holidays 
• Life insurance
• Growth opportunities 

NSK is an Equal Employment Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, or disability status, or any other characteristic protected by law. 

VEVRAA Federal Contractor