Receptionist Office Admin

• Greet and assist visitors, clients, and employees professionally.
• Handle incoming and outgoing correspondence, emails, and calls to the appropriate departments.
• Handle incoming and outgoing mail and courier services.
• Schedule meetings, appointments, and travel arrangements for executives.
• Prepare reports, presentations, and meeting minutes as required.
• Manage office supplies, equipment, and inventory.
• Maintain organized filing systems for documents, records, and reports.
• Ensure the reception area and office spaces are clean and organized.
• Assist in maintaining compliance documents related to health, safety, and regulatory requirements.
• Coordinate with maintenance or external vendors for office repairs and services.
• Assist in planning company events and employee engagement activities.
• Other duties as assigned.

• High school diploma or equivalent; additional administrative training is a plus.
• 2 years of administrative experience, preferably in the food or manufacturing industry.
• Strong knowledge of office management procedures and administrative practices.
• Proficiency in MS Office (Word, Excel, PowerPoint) and office software.
• Excellent organizational, communication, and problem-solving skills.
• Ability to multitask and work in a fast-paced environment.
• Ability to read, write, and communicate in English with strong verbal communication skills. Knowledge of Spanish is helpful but not required.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions.

While performing the duties of this position, the employee is regularly required to prolonged and repetitive motions which include sitting at a desk or computer workstation, typing, staring at a computer screen, typing, and writing to perform tasks. Employee must occasionally lift or carry moderately heavy boxes, documents, equipment, or office supplies. The employee may need to bend, move, or walk within the office environment to attend meetings or site visits, or to access office facilities and office equipment.

Although this position is not directly involved in production, employees might be exposed to environmental factors like noise, normal air contaminants, temperature variations, or odors.

Compliance with GMP and safety standards, including the use of personal protective equipment (PPE) when visiting the production areas.