Travel Coordinator

Overview

The Business Management Analyst performs administrative and operations management duties in support of assigned section staff including helping to review and distribute reports to internal division management and employees on various administrative operations functions that may include Budget, Procurement, Recruitment, HR Systems, Board Policies, Space Planning, Travel, Event Planning, and/or other areas as assigned.

Responsibilities

• Acts as travel coordinator for a division of 150 staff. May coordinate components of travel associated with the recruiting and conference programs. Collaborate with other team members on travel budget management, and facilitation of the division’s travel program

• Makes travel arrangements, maintains travel itineraries, processes, and reporting requirements, form management and record keeping, etc.

• Assists with the hiring and onboarding for various positions which will include the Research Assistant and Intern programs. The work involves database management, interview logistics, and coordination of onboarding procedures, and support of D&I initiatives.

• Provide ad hoc program support to program leads, includes administrative and technical support. Contributes to the maintenance of the division budget through records management including data entry associated with programs under the BMA purview.

• Assists with the coordination of office space for division staff including office moves, assignments, and other ad hoc space-related efforts.

• Conference Management: May provide logistical support to the planning for various division meetings or events. This includes collaboration across various office functions at the Board and coordination amongst division staff.

• Other ad hoc administrative duties as assigned.

Required Skills & Experience

• Bachelor’s degree or equivalent experience.

• 1 Year of experience.

• Experience using Micro Soft suite, SharePoint, and E2 Solutions.

• Must have strong organizational and problem-solving skills.

• Outstanding clerical, customer service, organization, planning/scheduling and records management skills.

• Must have strong communication and collaboration skills. Requires resourcefulness to work with others to address various problems that arise in the administrative and operations area. Confers with manager or appropriate division staff to resolve issues.

• Performs multiple tasks and contribute to many projects with supervision, sometimes involving different and unrelated processes concurrently Manages time effectively, works well under pressure, and works with management to determine what approaches, methodologies, and/or interpretations are required to facilitate timely completion of projects.