Office Administrator

The Office Administrator is responsible to support the daily office operations onsite in our Rochester flagship location to include office supply and breakroom supply management, visitor engagement, new hire & team support and general office maintenance.

Description

PRINCIPAL RESPONSIBILITIES:

• Provide on-site support for the Rochester team, to include but not limited to:
• Ordering, stocking and maintaining sufficient supply of office supplies including cleaning and first aid supplies
• Manage the inventory of any offsite material storage, as needed
• Ordering, stocking and maintaining sufficient supply of breakroom standard snacks including coffee, sodas, waters and consumables
• Provide onsite contact for the building property management for office needs, external schedule / event notification, updates to access, etc.
• Provide on-site support for internal and external visitors including engaging / greeting visitors and ordering group lunches, as necessary
• Manage and communicate the scheduling of conference rooms and customer visits
• Receive mail, packages, phone calls and direct content to the appropriate party
• Provide travel support (flight, rental car, conference registration, etc.), as needed
• Manage, track and process expenses with appropriate approval process, as needed
• Provide general administrative duties for departmental teams as needed such as file management, special projects, meeting minutes and interdepartmental communication
• Collaborate with Executive Assistant and Human Resources team for onsite support of company initiatives, programs, logo merchandise ordering / maintenance / distribution, etc.
• Support the Rochester team with in-office programs, community involvement, team engagement and onsite coordination.
• Support Human Resources team with new hire onboarding, badge / access, first day desk set-up, office tour and team introductions, supply coordination, IT support, first week schedule, etc.
• Maintain appropriate confidentiality of visits, events and view of documentation.
• Performs other duties as assigned; perform other duties as role grows and adjusts based on operational needs.
  
  

Qualifications And Requirements

• Bachelor’s Degree in Business Administration, Communication or Organizational Development preferred.
• 3 years office management or administration experience required.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Able to type minimum of 50 words per minute.
• Advanced computer skills, including an advanced proficiency in Microsoft Word, Excel, Outlook and PowerPoint with the ability to learn new or updated software.
• Knowledge of administrative tasks and responsibilities
• Problem-solving skills and resourceful thinking
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 30 pounds at times.
  
  

The Fine Print

The pay rate for this position is $28.00-34.00 per hour. Please note that compensation may vary outside of this range depending on several factors, including but not limited to a candidate’s qualifications, skills, competencies, experience, and location.

Benefit packages for this role include medical, dental, and vision insurance, as well as a Health Savings Account or Flexible Spending Account options (depending on the plan chosen), and 401k retirement account access with employer matching. Team members in this role are also entitled to paid sick leave and/or other paid time off in compliance with applicable law. Relocation is available to qualified team members.

This job description is a summary of the typical functions of the position, not necessarily an exhaustive or comprehensive list of all possible position responsibilities, tasks, and duties. The company reserves the right to assign or reassign duties and responsibilities to this job at any time. This job does not constitute a written or implied contract of employment; employment remains “at-will”.

Nucleus RadioPharma is an equal opportunity employer and believes everyone deserves respect, dignity, and equality. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.