Special Projects Coordinator for Impacto Media- Bilingual

Responsive Employer.

JOB SUMMARY

The Special Projects Coordinator will provide administrative support to the Impacto Media division, which includes processing vendor payments, client invoices, and payment collections. The Special Projects Coordinator will also process orders for weekly advertisements and ensure proper execution of sales contracts in coordination with the editorial team. Additional administrative duties and project management tasks may include client reports, credit card reconciliations, scheduling, and recordkeeping of Impacto documents.

JOB DUTIES

• Process payments to vendors in a timely and accurate manner on Esperanza-designated software.
• Prepare and send invoices to advertising clients on Esperanza-designated software.
• Keep track of all billing and assist with collections of pending payments from advertising clients on Esperanza-designated software.
• Process insertion orders for advertisements on all media platforms and submit to the editorial team for publication through the Impacto-designated platforms. Follow up with the editorial team as needed to ensure that the insertion order is executed properly.
• Complete credit card reconciliation reports as needed for Impacto credit card payments.
• Maintain financial records and documentation related to contracts, grants, vendors, and clients so that it is accessible to management.
• Process internal/external documentation required by clients or internal units at Esperanza.
• Communicate with vendors and clients to resolve billing or payment inquiries.
• Support with scheduling and project management functions for key Impacto Media team initiatives.
• Prepare reports for clients and stakeholders as needed using audience insights from Impacto platforms.
• Assist with graphic design and Impacto social media tasks as needed.
• Support general administrative tasks as needed.

Other Duties as Assigned

• Special projects as needed

REQUIRED KNOWLEDGE AND SKILLS:

• Ability to conduct general administrative tasks
• Social media and graphic design skills.
• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Canva.
• Ability to use Google Analytics and Meta as needed to retrieve and analyze audience data.
• Ability to use project management software such as Trello.
• Ability to handle multiple tasks effectively, work independently, and meet deadlines.
• Strong writing skills and ability to communicate professionally with internal and external stakeholders (including Esperanza staff, vendors, and clients) on Impacto’s behalf.

• 
  High School Diploma. Bachelor’s degree preferred.
• Sales or marketing experience preferred.
• Spanish and English language written and verbal proficiency

WORK ENVIRONMENT:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee must occasionally lift and/or move up to twenty-five pounds.

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be provided to enable individuals with disabilities to perform essential functions.

GENERAL INFORMATION:

The employee is expected to adhere to all agency policies and to act as a role model in the adherence to agency policies.

Nueva Esperanza, Inc. is an Equal Opportunity Employer. Nueva Esperanza, Inc. adheres to the policy of providing equal employment opportunities to all job applicants and employees regardless of race, color, religion, sex, age, national origin, veteran status, disability, or sexual orientation. This job description is subject to change and in no manner implies that these are the only duties and responsibilities to be performed. The qualifications listed above are guidelines, other combinations of education and experience that could provide the necessary knowledge, skills, and abilities to perform the job may be considered.

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Part Time