What are the responsibilities and job description for the AP Clerk Fulltime Dayshift position at Nugget Casino Resort?
FUNCTION:
The Accounts Payable Clerk is responsible for processing invoices and maintaining accounting records.
RESPONSIBILITIES:
- Review statements weekly, investigating and resolving any outstanding issues.
- Obtain original copies of purchase orders, and match to related receiving materials.
- Post and enter invoice data into accounting software on a daily basis.
- Process and prepare payments and other on demand checks.
- Assist in month end closing process including, payments, reversals, re-classes and accruals.
- Maintain complete records in an organized manner for proper record retention as per company policy.
- Files all documents and computer reports for future reference.
- Assists with 1099’s at year end.
- Charge expenses to accounts and cost centers by analyzing invoice/expense reports, recording entries.
- Pay vendors by monitoring discount opportunities, verifying federal ID numbers, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.
- Ensure credit is received for outstanding memos.
- Issue stop-payments or purchase order amendments.
- Reimburse employees by receiving and verifying expense reports and requests for advances; preparing checks.
- Perform other duties as assigned.
- Using the Nugget’s system of recognition, recognize team members who are going “above and beyond” as appropriate.
- Knowledgeable of and consistently follow Nugget policies and procedures as well as appropriate local, state, and federal regulations.
- Perform work in a safe manner and always maintain a safe environment for fellow team members and guests alike.
- Immediately report unsafe conditions, team member or guest incidents to Security, Management, and the Safety Manager.
- Maintain a positive and professional image for the Nugget when performing duties or representing the Nugget and encourages others to do the same.
- Regular predictable attendance is required.
- Other duties and responsibilities as assigned.
REPORTING RELATIONSHIPS: A/P Supervisor
MINIMUM REQUIREMENTS:
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
EDUCATION LEVEL:
High School diploma or equivalent is required.
LANGUAGE:
Effectively communicate with others both verbally and in written form using the English language.
EXPERIENCE:
Minimum one year experience in Accounts Payable, with a thorough understanding of purchasing and receiving procedures.
SPECIAL SKILLS:
Advanced skills in Microsoft Office including Excel, Word, and Outlook.
Strong attention to detail and accuracy.
Demonstrated organizational skills and problem-solving capabilities.
LICENSE/CERTIFICATION:
Nevada Employee Gaming registration is required.
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
Ability to walk, stand, or sit for extended periods of time.
Ability to lift, and move product up to 75 lbs.
Fine finger manipulation.
Work environment may include smoke and variable temperature, lighting, and noise levels.
Work may be performed indoors and outdoors during special events.
