What are the responsibilities and job description for the Administrative Assistant position at Numerator Career Center?
We are looking for an Administrative Assistant to join Numerator’s Administrative Team to assist us with creating a warm, welcoming and effective office environment for our employees and our guests at our corporate headquarters right in the heart of Downtown Chicago, while also making sure our teams’ are running smoothly. The Administrative Assistant is responsible for overall office activities, including reception, mail, purchasing requests, fostering relationships with our office-related vendors and building contacts, as well as administrative duties, like calendaring, booking travel and expense reports. The position is on-site full time, 5 days a week.
How You’ll Spend Your Time:
- Manage the reception area: greet and provide general support to employees, visitors and clients.
- Ensure kitchens are stocked with snacks and beverages and remain tidy
- Coordinate the purchase of office supplies, office snacks, and catering, for the Chicago office in accordance with company purchasing policies and budgetary restrictions.
- Responsible for day-to-day facilities operations (such as coordinating visitor approvals, distributing building access keys and assisting vendors while onsite)
- Process incoming and outgoing mail for the entire office. (USPS, FedEx, etc.)
- Work closely with our Building Staff (General Manager, Engineers, Janitorial team) and attend monthly meetings.
- Manage calendars, coordinate meetings, and ensure every detail is accounted for
- Handle travel planning, expense reporting, and other administrative tasks with precision.
- Contribute ideas and make an impact on a solution-oriented administrative team.
