What are the responsibilities and job description for the Office Administrator position at Nuovo Elite Work Solutions?
Job Summary:
The Administrative Assistant will play a critical role in maintaining seamless business operations through administrative, bookkeeping, and clerical support. This individual must be detail-oriented, proactive, and capable of managing multiple responsibilities in a fast-paced and regulated environment.
Key Responsibilities:
Provide executive-level administrative support including calendar management, email correspondence, meeting scheduling, and document preparation.
Maintain and organize company files, records, and confidential information in both physical and digital formats.
Perform full-cycle bookkeeping duties including accounts payable/receivable, bank reconciliations, and financial reporting.
Manage payroll processing, expense tracking, and petty cash reconciliation.
Utilized QuickBooks software for accurate data entry, invoicing, vendor payments, and financial management.
Assist in preparing monthly, quarterly, and year-end financial reports.
Coordinate with vendors, contractors, and service providers as needed.
Prepare documentation and assist with compliance reporting for local and state cannabis regulations.
Support HR functions such as onboarding paperwork, employee file maintenance, and benefits coordination.
Provide general office support, including ordering supplies, managing mail, and maintaining a professional office environment.
Qualifications:
Minimum of 5 years of administrative experience in a professional office setting.
Minimum of 5 years of bookkeeping experience with strong understanding of accounting principles.
Proficiency with QuickBooks (Online and/or Desktop version required).
Strong organizational skills and attention to detail.
Excellent written and verbal communication skills.
Ability to work independently and maintain confidentiality.
Familiarity with cannabis industry regulations (preferred but not required).
High level of proficiency with Microsoft Office Suite (Word, Excel, Outlook).
Compensation & Benefits:
Competitive salary (based on experience)
Opportunities for growth and advancement
Job Type: Full-time
Pay: $20.00 - $24.00 per hour
Expected hours: 40 per week
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- Overtime
- Weekends as needed
Work Location: In person
Salary : $20 - $24