Senior Executive Assistant

Nurix Therapeutics is a clinical stage biopharmaceutical company focused on the discovery, development, and commercialization of targeted protein degradation medicines, the next frontier in innovative drug design aimed at improving treatment options for patients with cancer and inflammatory diseases. Powered by a fully AI-integrated discovery engine capable of tackling any protein class, and coupled with unparalleled ligase expertise, Nurix’s dedicated team has built a formidable advantage in translating the science of targeted protein degradation into clinical advancements. Nurix aims to establish degrader-based treatments at the forefront of patient care, writing medicine’s next chapter with a new script to outmatch disease.

Position:

The Senior Executive Assistant will provide high-level administrative support to the Chief Scientific Officer (CSO) of a growing mid-sized pharmaceutical company. This position requires a highly organized, detail-oriented, and proactive individual who can handle complex scheduling, manage multiple priorities, and communicate effectively across various levels of the organization. The ideal candidate will have exceptional problem-solving abilities, strong written and verbal communication skills, and experience in managing the daily operations of a senior executive’s office. This position plays a crucial role in ensuring the smooth and efficient functioning of the CSO’s office and supporting strategic initiatives within the organization.

Key Responsibilities:

• Calendaring and Scheduling: Efficiently manage and prioritize the CSO’s calendar, scheduling meetings, travel, and appointments, while ensuring no conflicts. Proactively anticipate scheduling needs and adjust as required.
• Communication: Serve as the primary point of contact between the CSO and both internal and external stakeholders. Prepare, review, and edit communications including emails, memos, reports, and presentations, ensuring clarity and professionalism.
• Travel Coordination: Coordinate complex domestic and international travel arrangements, including flights, accommodations, ground transportation, and itineraries.
• Meeting Coordination and Event Planning: Plan and organize meetings, events, conferences, or seminars, including preparing agendas, coordinating logistics, and gathering materials.
• Project Support: Assist the CSO in the tracking of key projects and initiatives, providing status updates, tracking action items, setting reminders, and providing logistical support to facilitate progress.
• Presentation Support and Document Management: Assist with preparation of PowerPoint presentations. Maintain and organize files and documents, ensuring quick retrieval and confidentiality. Handle sensitive information with discretion.
• Ad Hoc Support: Provide additional administrative support as needed, including drafting correspondence, assisting with purchase orders, contract requests and expense reports, and handling special projects.

Qualifications:

• Minimum of Associates Degree required. Bachelor’s Degree preferred.
• At least 5 years of experience in an executive administrative role, preferably in the pharmaceutical, healthcare, or scientific industry.
• Proven experience in managing complex calendars and schedules for senior executives.
• Strong organizational and multitasking skills, with a keen ability to prioritize tasks and meet deadlines.
• Exceptional written and verbal communication skills, with the ability to liaise professionally with all levels of the organization.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to proofread documents, including letters, reports, presentations, and emails, ensuring accuracy in grammar, punctuation, formatting, and overall clarity.
• Ability to work independently and as part of a team, demonstrating initiative and problem-solving skills.
• Strong attention to detail and the ability to maintain confidentiality and exercise discretion.
• Flexible and adaptable to changing priorities in a fast-paced environment.
• A proactive approach to anticipating the needs of the CSO and offering solutions in advance.

Additional Skills (Preferred):

• Experience supporting executives in the pharmaceutical or biotech industries is a plus.
• Experience with project management tools (e.g., Asana, Trello) to aid with project management.
• Experience proofreading scientific documents and/or illustrations.
• Ability to coordinate virtual and in-person meetings seamlessly.

What We Offer:

• Competitive salary and benefits package.
• Opportunities for career growth within a dynamic, fast-paced company.
• A collaborative and supportive work environment.

Fit with Nurix Culture and Values

• Strong team orientation; highly collaborative
• Solutions and results-oriented focus
• Hands-on approach; resourceful and open to diverse points of view

Application Process

Nurix is an Equal Opportunity Employer offering a competitive salary and benefits package. Applicants should be legally entitled to work for any employer in the US.

Note to Employment Agencies: Please do not forward any agency resumes. Nurix will not be responsible for fees related to unsolicited resumes.

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