What are the responsibilities and job description for the Office Admin position at Nurse Next Door San Mateo?
About Us: Nurse Next Door is dedicated to providing compassionate and personalized home care services. We believe in delivering high-quality care and exceptional service to our clients while creating a supportive and positive work environment for our team. We are currently seeking an organized and experienced Administrative Coordinator to join our team and contribute to our mission.
Position Overview: As an Administrative Coordinator at Nurse Next Door, you will play a pivotal role in ensuring smooth and efficient office operations. Your primary responsibilities will include overseeing the onboarding of new employees, managing the recruitment process, and maintaining comprehensive and accurate employee records. You will also provide essential administrative support to the HR department and ensure compliance with company policies.
Key Responsibilities:
Recruitment and Interviewing:
Coordinate the recruitment process, including job postings, resume screening, and interview scheduling.
Conduct preliminary interviews, assess candidate qualifications, and collaborate with hiring managers to select the best candidates.
Employee Onboarding:
Facilitate the onboarding process for new hires, including scheduling orientation sessions and training.
Prepare and distribute onboarding materials and ensure new employees complete necessary paperwork.
Document Management:
Maintain and organize all employee-related documents, including employment contracts, certifications, and compliance records.
Ensure all documentation is up-to-date and easily accessible, while maintaining confidentiality.
Administrative Support:
Provide general administrative support to the HR department, including managing calendars, scheduling meetings, and preparing reports.
Assist with the development and implementation of HR policies and procedures.
Compliance and Reporting:
Ensure adherence to company policies, employment laws, and regulatory requirements.
Prepare and submit reports on HR metrics and employee data as needed.
Qualifications:
2-3 years of prior experience in an administrative or HR role.
Strong organizational skills with the ability to manage multiple tasks and priorities.
Excellent verbal and written communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Experience with HR software and applicant tracking systems is a plus.
Ability to handle sensitive information with discretion and professionalism.
Preferred Skills:
Experience in the healthcare or home care industry.
What We Offer:
Competitive salary.
Opportunities for professional development and career growth.
A supportive, inclusive, and collaborative work environment.
How to Apply:
If you are a detail-oriented professional with a passion for supporting team operations and managing administrative tasks, we encourage you to apply. Please send your resume.
