What are the responsibilities and job description for the Payroll Specialist position at NW Staffing Resources?

THE ROLE

We are seeking a highly skilled Payroll Support Specialist to be the first point of contact for Central Office employees’ time, attendance, and payroll information. In this role, you will interact with Agency employees and supervisors to resolve payroll-related issues, ensure accuracy, and maintain compliance with payroll laws. You will support the payroll department by handling clerical tasks, troubleshooting issues, training new staff, and preparing accounting reports. If you thrive in a fast-paced environment and enjoy problem-solving, this position is for you.

LOCATION : Wilsonville, OR

SALARY : $21-24 per hour

SCHEDULE : Full-Time, Weekly Schedule 8am - 5pm

INDUSTRY : Non-profit

PRIMARY RESPONSIBILITIES

Poll electronic time clocks and apply data to payroll software.
Troubleshoot technical issues and coordinate with IT for resolution.
Contact supervisors regarding time discrepancies and request corrected documentation.
Enter payroll data into HRIS and timekeeping software.
Process payroll data, including garnishments, leave requests, voluntary deductions, accrual rates, direct deposits, and W4s.
Process manual checks and track funding for all checks.
Prepare weekly, monthly, quarterly, and year-end reports such as cash requests, hours worked, and tax deductions.
Respond to banks and government agencies for verification of hours worked and wages earned.
Manage Quarterly Tax Deposit spreadsheets for Payroll Supervisor and Senior Financial Analyst.

SKILLS AND MUST-HAVES

Strong understanding of payroll laws and their application.

Proficient in payroll software, HRIS systems, and timekeeping software.

Excellent attention to detail and organizational skills.

Strong troubleshooting abilities to resolve technical issues.

Ability to audit payroll reports and identify discrepancies.

Strong communication and interpersonal skills.

Ability to train and support staff in payroll systems and procedures.

Ability to maintain confidentiality and handle sensitive payroll data.

Experience with accounting reports and managing payroll tax documents.

Knowledge of Head Start Performance Standards and Oregon Child Care Division regulations (preferred).

EDUCATION AND EXPERIENCE REQUIREMENTS

High school diploma or GED, AND at least four years of experience in accounting, preferably in payroll, with a solid understanding of payroll and payroll taxes, OR

AA / AS in Accounting, or a related field, AND at least two years of work experience, with a solid understanding of payroll and payroll tax law.

THE COMPANY

We are a dedicated and inclusive non-profit organization committed to supporting our employees and the community we serve. Our team fosters a supportive and collaborative environment where personal growth and work-life balance are prioritized. As part of our team, you will have opportunities for skill development, a friendly work atmosphere, and a company that values your contributions.

Diversity, Equity, and Inclusion Statement

NW Staffing Resources is proud to be an equal opportunity employer. We strive to reach diverse talent that represents the communities we serve and are committed to promoting inclusive work environments free from discrimination, harassment, and intolerance. Come join a team where individuality is valued and supported. All qualified applicants are strongly encouraged to apply.

Salary : $21 - $24

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