What are the responsibilities and job description for the Executive Assistant position at NWFS?
Compensation: $20 - $25/Hour
This position provides high-level administrative support to the Executive Director and staff to ensure the smooth operation of the main office.
Date posted: 02/07/2025
What You'll Do
- Ensure a welcoming and professional environment by serving as the initial point of contact for visitors, participants, and staff.
- Promptly answer, screen, and direct incoming calls.
- Provide administrative support for the Executive Director as needed.
- Provide general information to participants and staff regarding general agency policies and procedures.
- Properly document contributions and provide information to relevant staff.
- Administer staff ID badges and business cards.
- Load and manage TriMet Hop cards for participants, ensuring accurate tracking and timely distribution.
- Office operations:
- Receive, sort, and distribute incoming mail and packages.
- Coordinate outgoing mail and courier services.
- Schedule and manage conference room bookings and prepare meeting spaces as needed.
- Provide available resources as needed.
- Order office supplies.
- Ensure that the front desk and vestibule areas are tidy and organized.
- Ensure that the kitchen and multiple-purpose rooms are in order and re-stock the bathrooms as needed.
Who You Are
- A high school diploma or equivalent is required; an associate or bachelor’s degree is preferred.
- Have a minimum of two years of experience in a receptionist, administrative, or executive assistant role.
- Bilingual English/Spanish is preferred.
Share Your Qualifications
To express your interest in this position, follow these steps:
- Prepare your resume and cover letter highlighting your qualifications.
- Upload your resume and cover letter in DOC, DOCX, PDF, or TXT format
Salary : $20 - $25
