What are the responsibilities and job description for the Executive Administrative Assistant position at NY Apple One jobs?
As the first point of contact, the selected candidates will represent professionalism, polish, and high-level customer service. The role requires experience working with top-tier executives and VIP clientele, ensuring a seamless experience from check-in to meeting coordination.
Key Responsibilities:
- Greet and welcome guests, ensuring a seamless check-in experience.
- Assist security with guest registration and building access.
- Act as a liaison between guests and meeting hosts.
- Provide concierge-level service to high-profile visitors.
- Coordinate logistics for meetings, conference calls, and net meetings.
- Organize appointment calendars and manage executive schedules.
- Handle confidential information with discretion.
- Maintain office equipment and assist with administrative tasks.
- Uphold Fiserv’s high standards for professionalism and executive support.
- Be prepared to stand and engage with guests and executives as needed.
- Lift up to 50 lbs as part of standard job duties.
Qualifications & Skills:
- Education: High school diploma required; Associate’s degree preferred.
Experience: 5 years in executive support, hospitality, or customer service.
Prior experience supporting C-level executives is highly preferred.
Strong communication & problem-solving skills are essential.
Advanced MS Office proficiency (Word, PowerPoint, Excel).
Ability to maintain confidentiality and handle sensitive information. Experience working in high-pressure corporate environments.
Exceptional attention to detail and organizational skills.
Ability to work independently and in a team-oriented setting.
Working Conditions:
- Office setting with high-profile executive interaction.
- Regular communication via phone, email, and in-person.
- Some tasks require prolonged periods of sitting, computer use, and phone work.
Must be comfortable working in a fast-paced, high-stakes environment.
Job Types: Full-time, Contract
Pay: $28.00 - $30.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $28 - $30
