What are the responsibilities and job description for the Citytime/Leave Analyst position at NYC Administration for Children's Services?
The Department of Probation is seeking a highly motivated and detail-oriented Citytime/Leave Analyst to join our team. The Timekeeper plays a crucial role in ensuring the accurate and timely processing of employee time and attendance records, maintaining payroll integrity, and supporting the efficient operation of the department.
Responsibilities
Time and Attendance Management:
Minimum Qualifications
Qualification Requirements
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.
Skills Requirement
Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.
Preferred Skills
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
Responsibilities
Time and Attendance Management:
- Review and verify employee time records in the CityTime system, ensuring accuracy and compliance with departmental policies and procedures.
- Monitor agency timesheets, identify discrepancies, and take corrective action to adjust and re-approve timesheets as needed.
- Approve pay and leave events, create and assign employee schedules, and override existing schedules when necessary.
- Process employees' transfer of time between agencies (DP2001).
- Prepare and review CityTime and CHRMS reports to ensure data accuracy and completeness
- Verify changes in assigned work units, such as leave status, through phone calls and system updates.
- Make adjustments to input in the Payroll Management System for paycheck preparation.
- Review CityTime reports (e.g., daily Transmitted report, daily Not Transmitted reports, Late Overtime and Leave Approvals report, Leave Without Pay report) to process leave usage and overtime earned.
- Verify employee leave balances and process leave without pay as needed.
- Review previous day's entries for errors, rejections, or suspensions and take corrective action.
- Interact with representatives from other departments (e.g., Personnel Services Operations, Payroll, Worker's Compensation) to process long-term leaves (e.g., Child Care, Medical, FMLA, Worker's Compensation).
- Calculate and process manual adjustments using Agency-developed software (e.g., form M-402E).
- Prepare supplementary paychecks and process refunds for overpayments or underpayments.
- Serve as the primary contact for employees requesting long-term leaves of absence (e.g., medical, FMLA, military, childcare).
- Assist employees with troubleshooting long-term leave submissions in the Employee Online Requests System.
- Monitor the Leave of Absence Unit mailbox and respond to inquiries.
- Update tracking systems and productivity logs.
- Conduct research and gather information to support the processing of leave requests.
- Prepare memoranda, correspondence, and confidential documents.
- Provide guidance to employees and supervisors on the leave of absence process.
- Distribute documents, medical information, and supplies to Leave of Absence unit staff.
- Contact employees to obtain required documentation for leave requests.
- Scan and index confidential documents and leave of absence case files.
Minimum Qualifications
Qualification Requirements
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.
Skills Requirement
Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.
Preferred Skills
- Strong attention to detail and accuracy. * Proficiency in using time and attendance systems (e.g., CityTime). * Excellent organizational and time management skills. * Ability to work independently and as part of a team. * Strong communication and interpersonal skills. * Knowledge of payroll processing and leave administration procedures.
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
Salary : $45,040 - $70,704
