What are the responsibilities and job description for the Contract Analyst position at NYC Administration for Children's Services?
Note: Preference will be given to a permanent Staff Analyst or Procurement Analyst
About The Agency
The New York City Department of Housing Preservation (HPD) promotes quality and affordability in the city's housing, and diversity and strength in the city’s neighborhoods because every New Yorker deserves a safe, affordable place to live in a neighborhood they love.
Your Team
Within HPD’s Office of Legal Affairs (OLA), the Procurement Services Division (PSD) is a client-focused team that advises and guides agency leaders, managers, and contracting staff on their procurement needs in support of the agency’s mission to comply with all applicable rules, laws, regulations, policies, and all related requirements such as the New York City (City) Procurement Policy Board (PPB) Rules. PSD also registers contracts and contracts actions, manages procurement systems, and handles several other procurement-related responsibilities. You will be a member of the Contract Registration Unit (CRU).
Your Impact
As the Contract Analyst for Contract Registration, you will join a team of procurement professionals who provide numerous procurement functions and support to the entire agency.
Your Role
The Contract Registration Unit (CRU) is responsible for managing the registration process for most contract actions to include agency level registration and registration by the Bureau of Contract Administration at the Comptroller’s office. The Contract Analyst role is responsible for the review of all types of contract actions to include identification of all errors, omissions, and issues with each contract package, and tracking, training, and communication with Program teams to assist in the correction of problems.
The responsibilities of the position include but are not limited to:
To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "1" above.
To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in "1" above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III.
Preferred Skills
Significant preference for candidates with at least three (3) years’ experience in and knowledge of New York City procurement pursuant to the Procurement Policy Board Rules, as well as the contract registration process. - Excellent written and verbal communications skills - Ability to work productively and collaboratively as part of a team - Proficiency in FMS, PASSPort,, and such PC software as Microsoft Word, Microsoft Excel, and Outlook. - Familiarity with the City’s contracting rules and statues, the Procurement Policy Board Rules, as well as government regulatory compliance requirements. - Excellent analytical, interpersonal, communication and organizational skills. - Preference will be given to a permanent Staff Analyst or Procurement Analyst
55a Program
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
About The Agency
The New York City Department of Housing Preservation (HPD) promotes quality and affordability in the city's housing, and diversity and strength in the city’s neighborhoods because every New Yorker deserves a safe, affordable place to live in a neighborhood they love.
- We maintain building and resident safety and health
- We create opportunities for New Yorkers through housing affordability
- We engage New Yorkers to build and sustain neighborhood strength and diversity.
Your Team
Within HPD’s Office of Legal Affairs (OLA), the Procurement Services Division (PSD) is a client-focused team that advises and guides agency leaders, managers, and contracting staff on their procurement needs in support of the agency’s mission to comply with all applicable rules, laws, regulations, policies, and all related requirements such as the New York City (City) Procurement Policy Board (PPB) Rules. PSD also registers contracts and contracts actions, manages procurement systems, and handles several other procurement-related responsibilities. You will be a member of the Contract Registration Unit (CRU).
Your Impact
As the Contract Analyst for Contract Registration, you will join a team of procurement professionals who provide numerous procurement functions and support to the entire agency.
Your Role
The Contract Registration Unit (CRU) is responsible for managing the registration process for most contract actions to include agency level registration and registration by the Bureau of Contract Administration at the Comptroller’s office. The Contract Analyst role is responsible for the review of all types of contract actions to include identification of all errors, omissions, and issues with each contract package, and tracking, training, and communication with Program teams to assist in the correction of problems.
The responsibilities of the position include but are not limited to:
- The Contract Analyst must have knowledge and proficiency with the City’s procurement systems, including FMS and PASSPort
- Review of registration packages for contracts, renewals, contract changes, amendments, task orders, encumbrances, and related contract actions for all award methods prior to submission to the Comptroller’s Office.
- Ensure compliance with local laws, the New York City Charter, Rules of the Procurement Policy Board, and the Mayor’s Office of the Contract Services.
- Identify errors in the registration packages provide written notification of such discrepancies to CRU’s Contract Registration Director (Director) and contract managers.
- Track issues to identify trends in contract submission errors.
- Perform data analysis and assist the Director in developing reporting tools for tracking registration issues.
- Forecast workloads and streamline processes.
- Assist the Director in developing training materials such as checklist and sample contract registration packages by award type.
- Provide assistance and training on developing packages in all City procurement systems including Financial Management System (FMS) and PASSPort;
- Assist in developing materials and implementing strategies for improvement in areas where discrepancies are high.
- Assist contract managers in the assembly of registration packages during peak contract period during the fiscal year; and
- Under the direction of the Director of CRU, provide guidance to agency procurement staff concerning the contract registration process.
- Provide technical support to the Director of CRU in activities such as reviewing and approving FMS transactional items.
- A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or
- An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in “1” above; or
- A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in “1” above; or
- A combination of education and/or experience equivalent to “1”, “2”, or “3” above. College education may be substituted for professional experience under “2” or “3” above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in “1” above.
To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "1" above.
To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in "1" above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III.
Preferred Skills
Significant preference for candidates with at least three (3) years’ experience in and knowledge of New York City procurement pursuant to the Procurement Policy Board Rules, as well as the contract registration process. - Excellent written and verbal communications skills - Ability to work productively and collaboratively as part of a team - Proficiency in FMS, PASSPort,, and such PC software as Microsoft Word, Microsoft Excel, and Outlook. - Familiarity with the City’s contracting rules and statues, the Procurement Policy Board Rules, as well as government regulatory compliance requirements. - Excellent analytical, interpersonal, communication and organizational skills. - Preference will be given to a permanent Staff Analyst or Procurement Analyst
55a Program
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
Salary : $61,281 - $71,281
