Personnel Associate

*** NOTE: In order to be considered for this position, candidate must be serving permanently in the title of Associate Staff Analyst, or reachable on the current Associate Staff Analyst list.***

The Law Department is seeking to hire one (1) Associate Staff Analyst to serve as a Personnel Associate under the direction of the Deputy Chief of Personnel. Personnel Associates are directly responsible for overseeing and managing all personnel related matters for their assigned divisions. The Personnel Associate will play a vital role within the Law Department’s Personnel Unit by overseeing and managing all personnel related matters for their assigned divisions in addition to performing essential Additions to Gross’ calculations

Job Responsibilities Include, But Are Not Limited To

• Onboarding and hiring of new employees and consultants
• Process promotional actions and ensure employees complete updated paperwork
• Work with divisions to obtain justification information for a new hire or promoted candidate.
• Work in Human Resources related applications including Payment Management System (PMS) and New York City Automated Personnel System (NYCAPS) to ensure hires are entered correctly
  
  

and changes to an employee record are performed timely.

• Management and reconciliation of division headcount and work with divisions to post vacancies.
• Monitor adherence to Additions to Gross’(ATG) policies and procedures set between the City of New York and labor unions.
• Perform Additions to Gross calculations and use NYCAPS to implement them
• Process differentials, RIPs and longevity payments; process “one time” payments, supplemental payments and “one-time” deductions
• Ensure accuracy of all ATG entries via NYCAPS and PMS
• Handle ATG inquiries intra- and inter-agency and provide timely responses.
• Perform audit/reconciliation to ensure accuracy of additions to gross
• Process collective bargaining increases as required including RIPs and longevity differentials
• Process Mass Pay Changes from collective bargaining agreements and Management Pay Order, as well as from the Senior Counsel, Special Merit, Equitable Adjustments and Attorney
  
  

Maturation Programs.

• Calculate additions to gross based on civil service title, and years of service
• Draft and send additions to gross’ communication emails, such as implementation, loss of ATGs due to civil service title changes, change in job status and assignment, etc.
• Coordinate with the Chief of Payroll for overpayments, when applicable
• Conduct routine audits
• Perform other duties as required within the Personnel Unit, and special projects as assigned.
• Liaise with DCAS, DOI and OLR.
  
  

Additional Information

• All resumes are to be submitted electronically.
• Only applicants under consideration will be contacted.
• Appointments are subject to OMB approval
  
  

To Apply

Click the "Apply" button.

Minimum Qualifications

• A master’s degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and the Council for Higher Education Accreditation (CHEA) in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and one year of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; or in management or methods analysis, operations research, organizational research or program evaluation; or in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee
  
  

benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area; or

• A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and the Council for Higher Education Accreditation (CHEA) and three years of satisfactory full-time professional experience in the areas described in “1" above.
  
  

Preferred Skills

Preferred Skills - Enthusiasm and strong work ethic and ability to complete tasks in a timely fashion with limited supervision -Extremely detail-oriented with excellent organizational skills - Excellent interpersonal and conflict resolution skills - Ability to work well independently and in a team setting and communicate efficiently in a fast-paced environment - Work well under daily deadlines and able to deal with time-critical/time-sensitive activities - Excellent verbal and written communication and customer service skills - Excellent data entry skills with working knowledge of MS Word, Excel, PowerPoint, and Outlook - Extensive knowledge of and ability to interpret the policies set by the Labor unions - Must be great at math and working with formulas and percentage calculations - Possess superior analytical skills

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.