What are the responsibilities and job description for the Procurement Coordinator position at NYC Administration for Children's Services?
THE SELECTED CANDIDATE WILL BE OFFERED A SALARY BETWEEN $60,889.00-$70,022.00
The Administration for Children’s Services (ACS) protects and promotes the safety and well-being of children and families through child welfare and juvenile justice services and community supports. ACS manages community-based supports and foster care services and provides subsidized childcare vouchers. ACS child protection staff respond to allegations of child maltreatment. In juvenile justice, ACS oversees detention, placement and programs for youth in the community.
The Division of Youth and Family Justice (DYFJ) provides a wide range of services and programs for youth at every stage of the juvenile justice process. Our goals are to (a) build stronger and safer communities and advance public safety by preventing juveniles from entering the New York City's juvenile justice system, (b) provide therapeutic treatment and services to youth in our custodial care, and (c) help juveniles access the tools they need to leave the justice system for good. We strive to help families and young people by providing supportive services that are responsive to the needs of individual youth and families. Within the division, the Office of the Chief Operating Officer (OCOO) handles Procurement, Budget, Hiring, Program Management and other administrative operations and planning.
The selected candidate will be responsible for performing the following duties but not limited to:
Section 424-A of the New York Social Services Law requires an authorized agency to inquire whether a candidate for employment with child-caring responsibilities has been the subject of a child abuse and maltreatment report.
TO APPLY
Please go to www.cityjobs.nyc.gov or www.nyc.gov/ess for current NYC employees and search for Job ID#692996.
No phone calls, faxes or personal inquiries permitted.
Note: Only candidates under consideration will be contacted.
Minimum Qualifications
The preferred candidate should possess the following: - Demonstrated experience with NYC government and/or in juvenile justice preferred. - A strong understanding of government and advocacy groups relating to youth justice. - Strong written and oral communication skills and the ability to work collaboratively with diverse, multidisciplinary teams are a plus. - Ability to be flexible, diplomatic, and a team-player with the ability to work and produce in a fast-paced environment. - Ability to handle sensitive/confidential information. - Proficient in Microsoft tools including, but not limited to: Word, Excel, PowerPoint, Power Automate, Forms, SharePoint, Teams, and OneDrive. - Possess a high level of knowledge of City procurement and financial management systems including FMS, PASSPort, etc.
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
The Administration for Children’s Services (ACS) protects and promotes the safety and well-being of children and families through child welfare and juvenile justice services and community supports. ACS manages community-based supports and foster care services and provides subsidized childcare vouchers. ACS child protection staff respond to allegations of child maltreatment. In juvenile justice, ACS oversees detention, placement and programs for youth in the community.
The Division of Youth and Family Justice (DYFJ) provides a wide range of services and programs for youth at every stage of the juvenile justice process. Our goals are to (a) build stronger and safer communities and advance public safety by preventing juveniles from entering the New York City's juvenile justice system, (b) provide therapeutic treatment and services to youth in our custodial care, and (c) help juveniles access the tools they need to leave the justice system for good. We strive to help families and young people by providing supportive services that are responsive to the needs of individual youth and families. Within the division, the Office of the Chief Operating Officer (OCOO) handles Procurement, Budget, Hiring, Program Management and other administrative operations and planning.
The selected candidate will be responsible for performing the following duties but not limited to:
- Prepare and submit procurement requests to meet the needs of the division including conducting research on pricing and communicating with goods and services providers and organizations.
- Review and verify vendor invoices to ensure proper billing.
- Research vendors, grants and procurement options in collaboration with internal and external stakeholders.
- Collaborate and develop relationships with vendors and other community partners to meet the division’s OTPS and budget needs.
- Assist vendors in navigating City procurement processes to ensure strong partnerships.
- Manage contracts and vendors.
- Monitor vendor performance and compliance with contractual terms and conditions.
- Prepare budgets and conduct analysis concerning the providers operations.
- Analyze contractor reports, prepares summaries, manages renewals, amendments and close outs.
- Collect, collate and compile data/information in order to prepare and maintain current records.
- Track and report the status of all procurement and financial actions.
- Assist with special projects which may include grant preparation or monitoring.
- Communicate effectively with internal and external stakeholders using various platforms, including email, phone, and direct contact.
- Assist with other projects and tasks as assigned.
Section 424-A of the New York Social Services Law requires an authorized agency to inquire whether a candidate for employment with child-caring responsibilities has been the subject of a child abuse and maltreatment report.
TO APPLY
Please go to www.cityjobs.nyc.gov or www.nyc.gov/ess for current NYC employees and search for Job ID#692996.
No phone calls, faxes or personal inquiries permitted.
Note: Only candidates under consideration will be contacted.
Minimum Qualifications
- A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
- High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
- Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.
The preferred candidate should possess the following: - Demonstrated experience with NYC government and/or in juvenile justice preferred. - A strong understanding of government and advocacy groups relating to youth justice. - Strong written and oral communication skills and the ability to work collaboratively with diverse, multidisciplinary teams are a plus. - Ability to be flexible, diplomatic, and a team-player with the ability to work and produce in a fast-paced environment. - Ability to handle sensitive/confidential information. - Proficient in Microsoft tools including, but not limited to: Word, Excel, PowerPoint, Power Automate, Forms, SharePoint, Teams, and OneDrive. - Possess a high level of knowledge of City procurement and financial management systems including FMS, PASSPort, etc.
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
Salary : $60,889 - $94,521
