Special Assistant

*THE SELECTED CANDIDATE WILL BE OFFERED A SALARY OF $73,758*

THIS POSITION IS ONLY OPEN TO INTERNAL ACS APPLICANTS.

“THIS POSITION IS ONLY OPEN TO CANDIDATES WHO ARE PERMAMENT (NOT PROVISIONAL) IN THE CIVIL SERVICE TITLE OF PRINCIPAL ADMINISTRATIVE ASSOCIATE.”

The Administration for Children’s Services (ACS) protects and promotes the safety and well-being of children and families through child welfare and juvenile justice services and community supports. ACS manages community-based supports and foster care services, and provides subsidized childcare vouchers. ACS child protection staff respond to allegations of child maltreatment. In juvenile justice, ACS oversees detention, placement and programs for youth in the community.

The Division of Child Protection (DCP) is charged with investigating all allegations of child abuse and maltreatment that the city receives from the New York Statewide Central Register of Child Abuse and Maltreatment. The Division of Child Protection encompasses Child Protective and Placement Services. Child Protective Services include the Child Protective Borough Offices, Family Preservation and Family Services Unit, Emergency Children’s Services (ECS), and the Office of Special Investigations (OSI).

The DCP borough and program office, an Administration or “Admin” team provides a catalog of critical support functions, enabling child protective staff to focus on supporting our children and families.

Duties

Under the administrative direction of the Borough Commissioner for the Division of Child Protection, the Special Assistant to the Borough Commissioner will perform the following duties:

• Respond to telephone calls by taking messages, transferring calls, providing information, screening calls, in order to facilitate telephone communication with the Borough Commissioner, First Deputy Director, and Leadership Team
• Maintain the Borough Commissioners and First Deputy Director appointment calendars and schedule meetings
• Distribution of materials and other documents to Zone Directors within the borough
• Responsible for the Borough Commissioner incoming, outgoing and interoffice mail, to facilitate communication within and outside of the program
• Prepare briefing material in advance of meetings by researching relevant information and retrieving files
• Assist with special projects, i.e. scheduling staff retreats as required by the Borough Commissioner
• Prepare correspondences, charts, reports and forms for the Borough Commissioner, First Deputy Director, and Leadership Team
• Keep track of assignments and other controls as well as follows through to ensure the responses are received timely
• Prepare minutes of meetings held by the Borough Commissioner, First Deputy Director, and Leadership Team
• Maintain official directory by receiving change notices and updating database to ensure directory reflects current status
• Maintain the Borough Commissioner, First Deputy Director, and Leadership Team extensive files
• Supervise other support staff as needed
• Provide Connections and CAS reports to Borough Commissioner to support with required metrics such as, but not limited to; caseloads, investigation Conclusion, safety assessments, 24–48-hour contacts
• Compile PARs/ETRs for Borough staff and sends to Central office for processing
• Manage and maintain Personnel traveling folders
  
  

TO APPLY

Please go to www.cityjobs.nyc.gov or www.nyc.gov/ess for current NYC employees and search for Job

ID#709024.

No phone calls, faxes or personal inquiries permitted.

Note: Only candidates under consideration will be contacted.

PRINCIPAL ADMINISTRATIVE ASSOC - 10124

Minimum Qualifications

• A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
• An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
• A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
• Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.
  
  

Preferred Skills

• Excellent communications skills - Knowledgeable in Microsoft office, proficient in excel, word and outlook. - Ability to deal tactfully and effectively with diverse constituencies - Familiarity working with NYC’s diverse communities - Knowledge of the NY State Connections comprehensive case management system, or other automated child welfare system. - Ability to communicate clearly in Spanish or other languages is considered a plus for this position.
  
  

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

, $66,062.00 – $100,958.00