Programs and Events Coordinator

Position: Programs and Events Coordinator (Legal Non-Profit Organization)

Department: Programs

Reports to: Director, Membership & Customer Relations

FLSA Status: Non-Exempt

The New York City Bar Association (City Bar), founded in 1870, is a voluntary association of lawyers and law students. The City Bar’s mission is to equip and mobilize the legal profession to practice with excellence, promote reform of the law, and uphold the rule of law and access to justice in support of a fair society and the public interest in our community, our nation, and throughout the world.

DEPARTMENT FUNCTION

The Programs Department offers various types of programs for attorneys to update and continue their education in the law as well as earn required Continuing Legal Education (CLE) credit. In addition to the approximately 130 discrete live programs, we offer live webcasts and on demand programs

The Programs Department is committed to providing quality, timely and relevant programs to both newly admitted and experienced attorneys to serve the Bar’s members and the Bar-at-large. The excellent quality of the programs is on the level of long-standing organizations whose sole business purpose is CLE. In addition to New York, we are accredited in the States of California, New Jersey and Pennsylvania.

JOB FUNCTION

Assist with the coordination of programs, including CLE, and other events in the legal field.

Some areas of responsibility for this entry level opportunity include, but are not limited to:

• Assist staff attorneys with all the aspects of program coordination, including:
  • Coordinate program preparation sessions and provide administrative and programmatic support for online programs including webcasts and webinar.
  • Communicating and serving as liaison with program faculty and on-line providers; sending marketing materials to faculty/on-line providers and assist for program preparation
  • Confirming faculty information is accurate and updated
  • Setting deadlines for course materials and following up as needed
  • Obtaining copyright permission for articles submitted as necessary
  • Assisting in proofing, organizing and sending materials for reproduction
  • Handling faculty RSVPs for faculty meetings and lunches
  • Acting as a liaison to Meeting Services, to ensure food, beverage and A/V needs are properly provided at programs
  • Assist with all aspects of customer service at programs, including setting up the registration desk, processing walk-in registrations, monitoring webcast links for participant questions and technical issues, distributing CLE certificates, ensuring that attendees and faculty members sign in/out and ensuring that the rooms are properly set up
  • Process requests for financial scholarships to programs
  • Take on additional responsibilities/special projects as needed

QUALIFICATIONS, SKILLS AND REQUIREMENTS

• Associate level degree or higher, or equivalent experience
• Minimum 6 months of work experience (internships acceptable)
• Strong data entry and general computer skills including Microsoft Office Suite
• Excellent proofreading and communication skills (both verbal and written)
• Must have a proactive approach, be detail-oriented with excellent organizational skills
• Need to have strong time management skills and successfully prioritize workload
• Ability and desire to provide excellent customer service
• Can successfully work collaboratively as part of a team as well as independently
• Must be flexible to work evening hours and early mornings, as needed for programs held before and after general work hours

This position will have a hybrid work schedule and employee’s flexibility is required for the days scheduled to be in the office (generally 3 days each week). In-person attendance is required for certain events and meetings, with advance notice. The hybrid schedule is subject to review and revision based on the departmental needs.

Candidates must be authorized to work in the United States. We are not able to sponsor visas for this position.

Starting salary for this role is $46,000-$48,000 based on a 35 hour work week, plus additional pay for overtime. We provide a competitive benefits package including generous paid time off (vacation, personal, sick time, holidays including closing between Christmas and New Year’s day, day off each year for volunteer work, extra time off in the summer), choice of medical plans (some offered at almost no charge to employee), dental, vision, 401K, life insurance, commuter benefits program, Employee Assistance Program, short-term/long-term disability insurance, employee discounts, and more!

To apply: It is suggested that qualified applicants include a cover letter, to explain why you are interested in the position, but it is not required to apply.

We actively seek a diverse applicant pool and encourage candidates of all backgrounds to apply. We welcome all kinds of diversity. It is the policy of the Organization to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, age, national origin, alienage or citizenship status, gender (including gender identity), sexual orientation, disability, arrest or conviction record, pregnancy, credit history, salary history, caregiver status, marital status, partnership status, or status as a victim of domestic violence, stalking and sex offenses, religion, sex, genetic information, military status, unemployment status or any other characteristic as protected by law. With regard to the Americans with Disabilities Act and other related laws, the City Bar will endeavor to make reasonable accommodations for persons due to their religious beliefs, disability, pregnancy, childbirth or related medical condition or because the individual was a victim of domestic violence, sexual violence or stalking. 

Salary : $46,000 - $48,000