Supervisor, Staten Island Payables Unit, DFO - 24750

Position Summary: Under the supervision of the Payables Administrator, the Supervisor performs professional accounting work of moderate difficulty and responsibility for the Payables Administration. Performs related work.

Reports to: Director of Payable Administration

Direct Reports: Bookkeeper, Clerical Associate, Customer Information Representative, Principal Administrative Associate and temporary staff.

Key Relationships: New York City Public Schools (NYCPS) Office of Accounting, NYC Comptroller’s Office, NYCPS Division of Budget Operations and Review, Division of Contracts and Purchasing, Office of Banking and Collection, Office of Legal Services, Impartial Hearing Office, Division of Specialized Instruction and Student Support – Special Education Office, Committee on Special Education, Office of Related Services, Office of School Support, Borough Field Support Centers, Administration for Children’s Services, Municipalities, Charter School Office, NY State Education Department (NYSED), various NYCPS divisions and offices, schools, non-public schools, special education providers, and vendors.

Responsibilities

• Oversees the processing of payments to vendors for goods and services rendered to public schools located in the Staten Island district.
• Supervises staff including assigning work, resolving problems, and providing guidance.
• Reviews Electronic Data Interchange (EDI) invoices; maintains the assigned EDI vendor’s account, i.e., reviews, corrects, and posts vouchers shown on error reports.
• Compiles and analyzes financial information to prepare monthly and annual expenditure analysis.
• Resolves accounting discrepancies and irregularities.
• Collects supporting documentation from schools, central offices and vendors for audits conducted by the NYC Comptroller’s Office and Office of the Auditor General.
• Reviews and processes Impartial Hearing payments for Settlements, 10 Day Notices, and Enhance Rate for Special Education Teacher Support Services (SETSS).
• Processes parent travel reimbursement payments.
• Processes 1099 amendments and reissues.
• Processes vendor check stop payments, reissues, and payment expedites.
• Processes pre-approved voucher payments to special education providers, non-public schools, parents, attorneys, transportation vendors, municipalities, hospital schools, charter schools and OTPS vendors.
• Ensures timely and accurate reconciliation of tuition, special education itinerant services and maintenance payments, in accordance with rates maintained by NYSED.
  
  

Qualification Requirements

Minimum

• A baccalaureate degree from an accredited college and three years of satisfactory full‐time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
• An associate degree or 60 semester credits from an accredited college and four years of satisfactory full‐time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in ʺ1ʺ above; or
• A four‐year high school diploma or its educational equivalent approved by a Stateʹs department of education or a recognized accrediting organization and five years of satisfactory full‐time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in ʺ1ʺ above;
• Education and/or experience equivalent to ʺ1ʺ, ʺ2ʺ, or ʺ3ʺ above. However, all candidates must possess the one year of administrative or supervisory experience as described in ʺ1ʺ above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in ʺ1ʺ above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.
  
  

Plus

In addition to meeting the minimum requirements, individuals must have two additional years of the experience described in "1" above.

Preferred

• Knowledge of Microsoft Office applications.
• Experience with NYCPS and City information and purchasing systems, e.g., Galaxy, EIS, ATS, FAMIS, Fastrack, FMS3, and IHF.
  
  

Salary: $68,672 - $81,947

(Internal candidates who are selected for this position and who currently hold comparable or less senior positions within the DOE will not earn less than their current salary.)

Please include a resume and cover letter with your application.

NOTE: The filling of all positions is subject to budget availability and/or grant funding.

• New York City Residency is NOT Required *
  
  

We encourage all applicants from the New York City tri-state area to apply.

AN EQUAL OPPORTUNITY EMPLOYER

DOE Non- Discrimination Policy

The Department of Education of the City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment upon any legally protected status or protected characteristic, including but not limited to an individual's actual or perceived sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, gender identity, veteran status, or pregnancy. For more information, please refer to the DOE Non-Discrimination Policy.

Public Service Loan Forgiveness As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/.